Dartmouth has established channels for asking questions about regulatory compliance, seeking guidance about College policies or procedures, or reporting suspected violations of law, policy, or business ethics. Reports may be made anonymously.
For questions regarding dependent care, retirement contributions or cost of group term life insurance, contact the Benefits Office at 646-3588.
When are W-2 Form's mailed out?
W-2 Forms are mailed out by no later than January 31 of each year by the EIS/Payroll Office.
W-2 Information:
Your 2008 Form W-2, to be used in the preparation of your 2008 Federal and State Income tax returns, will be mailed/distributed by January 31, 2009 as per legal requirement by the IRS. If you have not received your W-2 by Friday, February 6, 2009, please contact our office. As a reminder, the College reports this same information to the Internal Revenue Service and to your state of residence if state income taxes have been withheld. To assist you in understanding your 2008 Form W-2, please review the following information. Most questions that you will have can be answered by reading the information below.
W-2 FAQ:
The most frequently asked question payroll receives from employees is the following:
Q. Why is some of the information on my last pay stub in 2008 different than what is on my 2008 Form W-2?
A. The difference usually is because some deductions, such as your portion of flex benefit payment, your contribution to the defined contribution retirement plans, and your deposits to health care or childcare reimbursement accounts reduce the amounts of taxable income reported on your Form W-2 and to the IRS; these are often referred to as “pre-tax" deduction.
Q. Can I have my pay stub or W-2 Form sent to an outside agency (Bank/Accountant)?
A. Due to the confidentiality of this information we do not fax or mail pay stubs or W-2 forms to outside agencies, or on campus departments.
How Calculate Taxable Wages:
Using your last pay stub for 2008 (this would be your last stub with a check date for 2008); you can calculate the taxable wages that should appear on your 2008 Form W-2. To determine Federal taxable wages (Box 1) on your Form W-2, find the total for Year to Date (YTD) Earnings on your final pay stub; also find the total YTD Pre-tax deductions on your final pay stub . From your YTD Earnings, subtract the total YTD Pre-tax deductions. In some cases, if you have an amount in Box 12C or Box 12T these amounts must be added in as wages. The final result should equal the amount that appears in Box 1 of the W-2.
For informational purposes only, other boxes that may contain dollar amounts on your W-2 are:
Box 7 – Social Security Tips
Box 9 - Earned Income Credit
Box 10 – Dependent Care
Box 12C – Imputed Income for Life Insurance
Box 12E – Contributions to Retirement Accounts
Box 12T – Adoption Reimbursement
If you still have questions regarding your 2008 Form W-2, please e-mail the payroll office at Employee.Information.Services@Dartmouth.edu. We will begin to reissue Forms W-2 not received by employees due to invalid addresses on February 6, 2009.
