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Payroll
FAQsHome >
FAQs >
Payroll >
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Paychecks
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I have a question about my pay, who do I contact?
What is my vacation and personal leave balance?
- Balances are maintained for non-exempt employees only. This information is
provided on your pay stub. You can also contact your Department Time Keeping
Coordinator (the person responsible for submitting time sheets) or Employee.Information.Services@Dartmouth.EDU
When are checks and direct deposit stubs mailed?
- Non-Exempt Biweekly Staff - One day prior to payroll date, to be received
on Friday payroll date.
- Exempt Monthly - One day prior to payroll date which is the first of each
month. If the 1st is on a Saturday or Sunday payroll will be mailed out on
Thursday to be received on Friday.
- Non-Exempt Bi-weekly Student - One day prior to payroll date, to be
received on Friday payroll date.
If checks are mailed early due to a holiday, can I cash the check prior to
the payroll date?
- The check date will remain the same as the actual payroll date. Checks that
are mailed early can not be cashed until the payroll date.
How do I get a replacement check if I lost my pay check?
- To stop payment on a payroll check you will need to complete a stop payment
form with the EIS/Payroll Office. A re-issued check will be issued after a stop
payment is placed.
When can I expect my payroll that is direct deposited to be in my bank
account?
- The money will be in your account on your actual payroll date. If the
payroll date is a Saturday, Sunday or a holiday the money will be in your
account the next business day. Please remember that Automatic Teller Machines
can be updated one - two days after the transaction date.
Biweekly payroll
- The first payroll after you requested direct deposit the pre-note process
takes place. This process submits your account information only to the bank, no
money is transferred resulting in an actual CHECK for this period. The second
payroll money is transferred to your bank account. You will receive a
NON-NEGOTIABLE STUB showing the amount of your direct deposit.
Monthly payroll
- For employee's that are paid on the monthly payroll if you submit your
request for or change to direct deposit by the middle of the month your direct
deposit will be in effect for your next payroll. During the middle* of the
month a special pre-note process is submitted. If you miss the deadline for the
special pre-note, your account will be pre-noted on the first of the following
month requiring two payroll's before your direct deposit will be in effect. *
Please refer to the Human Resource and Payroll Schedule on the Payroll web page
at http://www.dartmouth.edu/~control/payroll/
to get the exact deadline date. Please also monitor the Controller's Office
Bulletin, or Human Resource's Bulletin as these deadlines can be frequently
updated.
How many bank accounts can I direct deposit my payroll to?
- You can deposit your pay into two bank accounts. These accounts can be with
the same or different banks.
I lost my pay stub, can I get another copy?
- You can request another copy of your pay stub from the EIS/EIS/EIS/Payroll
Office. You must indicate the payroll date you are requesting. The EIS/Payroll
Office can mail you the copy or you can pick it up at the office.
Why are some deductions not withheld from the third check of the month for
Non-Exempt Bi-weekly paid employees?
- There are 26 pay periods each calendar year. Benefits and most voluntary
deductions are divided over 24 pay periods, thus causing deductions not to be
withheld on the third check of the month. This occurs twice each year.
Supplemental Retirement Contributions are withheld from all 26 pay
periods.
Can you explain the pay stub?
Please refer to Understanding
Your Check/Direct Deposit Statement (pdf download) on the
Payroll/EIS web page at http://www.dartmouth.edu/~control/payroll/
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Business Ethics Helplines
Dartmouth has established channels for asking questions about regulatory compliance, seeking guidance about College policies or procedures, or reporting suspected violations of law, policy, or business ethics. Reports may be made anonymously.
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