Dartmouth College Library
Collection Management & Development Program

Responsibilities of Collections Management and Development Committee (CMDC) Subgroups

1. Steering Committee

1. Prepare and distribute agenda for the monthly meetings
2. Organize and charge standing and ad hoc subgroups
3. Coordinate the activities of the CMDC
4. Plan special programs for the monthly meetings
   Current Membership: John R. James, Chair; John Cocklin, Barbara DeFelice, James R Fries, Ridie Ghezzi, Peggy Sleeth, Barbara Sagraves
   2. Collection Policies Group (CPG)

   The Collection Policies Group provides a forum for the discussion and maintenance of collection management and development policies. The primary responsibilities of CPG are: the review of established collection management and development policies and their recommendation to CMDC; the recommendation of subject or interdisciplinary areas where policies are needed; the review and recommendation for approval to CMDC of all new policies and the recommendation to retire policies that are no longer relevant.

   In addition to the maintenance of the collection development policies, CPG is also responsible for the following duties:

   1. Oversees and maintains the Bibliographer's Manual;
   2. Oversee and maintain the Bibliographer's Manual.
   3. Oversees and maintains the CMDC World Wide Web presence which includes collection management and development policies
   4. Collects, reviews and summarizes the Bibliographer Annual Reports;
   5. Maintains current awareness of external collection management programs and projects such as RLG;
   6. Provides reports on the above activities to CMDC as appropriate.
      Current Membership: Ridie Ghezzi, Chair; John DeSantis, Janifer Holt, Ann McHugo, Mark Mounts, Peggy Sleeth, Bette Snyder, Miguel Valladares.
       
      3. Serials Group

      The overall purpose of the Serials Group is to serve as a resource for the discussion of serials-related issues and for the development of information, plans, and procedures relating to serials collection management and development. Membership will include representatives from Public Services [humanities, social sciences, and sciences] and from Collection Services.

      1. Investigate serials-related issues raised by CMDC.
      2. Give presentations and provide reports and/or recommendations as appropriate to CMDC.
      3. Provide a forum for the expression of bibliographers' concerns about serials-related issues.
      4. Offer guidance and support to the Collections Services Departments relating to policies, procedures, and goals relating to serials.
      5. Maintain a working relationship with other Dartmouth College Library groups [e.g., Electronic Information Group] as appropriate.
      6. Maintain a current awareness of external serials-related developments, programs, and projects as appropriate.
         Current Membership: Barbara Sagraves,Chair; Barbara DeFelice, Bill Ghezzi, Carol Magenau, Ann McHugo, Peggy Sleeth, Bette Snyder, Reinhart Sonnenburg, Miguel Valladares

         4. Electronic Information Group

         The purpose of the Electronic Information Group (EIG), a sub-committee of CMDC, is to keep current on developments in electronic information and bring relevant topics to CMDC for discussion and decision-making, as well as to conduct projects relating to electronic information management under the guidance of CMDC. Members of EIG may also act in an advisory role for bibliographers when they select, acquire and make accessible information in electronic format.
         Specific activities include:

         1. review and update documentation relating to the management of electronic information;
         2. maintain appropriate communication channels with relevant committees and departments such as LOSC, LDHG and Information Systems.

            EIG will also guide bibliographers in the following activities:

            1. evaluating different electronic information formats and their relative merits and value for the Dartmouth information environment;
            2. suggesting different ways of providing access to electronic information;
            3. providing information on a variety of issues regarding publishers, vendors and other suppliers of electronic information, which may include: contracts, licensing agreements, service, support, and evaluation and assessment of services;
            4. referring questions about electronic information resources to appropriate groups;
            5. working with bibliographers to insure that the process by which we acquire and make accessible electronic information resources conforms to existing Library policies and procedures.

               Current Membership: Barbara DeFelice, Chair; Malcolm Brown, William Fontaine, James R. Fries, John R. James, Mary M. LaMarca, Ann McHugo, Frederick C. Pond, Peegy Sleeth, Cecilia Tittemore, Miles Yoshimura

               5. Preservation Group

               Reporting to the Collection Management and Development Committee, the Preservation Committee shall assist and advise the Preservation Services Librarian in administering the preservation program of the Dartmouth College Library. Membership is voluntary and should represent both public and technical services.

               Specific responsibilities of the committee include:

               1. Assist the Preservation Services Librarian in promoting preservation training and awareness for both staff and users and to insure that proper preservation practices are being observed throughout the library.
               2. Advise the Preservation Services Librarian on preservation policy and procedural activities for the Library.
               3. Assist the Preservation Services Librarian in identifying and applying for outside funding opportunities for preservation activities.

                  The Disaster Committee and the Collection's Conservation Roundtable will report to the Preservation Committee.

                  Current Membership: Barbara Sagraves, Chair; Eric Alstrom, Maxine Cameron, Elaine Clement, William Fontaine, William Ghezzi, John R James, Jill.Wilcox

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Last updated June 6, 2000 by: (z)