We frequently hear from employers who indicate to us that students are not responding to their emails in a timely manner. We know it can be challenging to respond to the thousands of emails that you get a day, but consider creating a system that works for you and allows for you to respond to all of your emails in a timely manner. Here are a few tips:
- When you receive an email from an employer, do your best to acknowledge that you have received their message.
If you don’t have time to respond, let them know courteously within 24 – 48 hours of receiving the message, even if it’s a quick message letting them know that you’re currently in the throes of a research project and intend to respond to them by [insert date here].
- Schedule Email Response Time:
Carve some time into your calendar each day, even if it’s only 15 minutes, where you make a point to respond to emails.
- Clean Your Inbox:
Many of us have a tendency to hold onto emails far longer than necessary. Be intentional about getting rid of emails that you do not need, so that opening your inbox is not like opening your childhood closet after your parents told you to clean your room. If you need more structure, add folders. If you need a goal, be intentional about keeping no more than 15 – 20 emails in your inbox at the end of each day.