The main purpose of Sachem Village is for the housing of student families while they are attending Dartmouth College. Space permitted, single graduate students may rent at Sachem Village. It is located in a country setting in West Lebanon, New Hampshire, and is approximately one and one half miles from the Dartmouth campus. It consists mostly of duplex houses containing apartments with one, two and three bedrooms. The townhouse apartments are two-story, two-bedroom units in buildings with six to twelve apartments each. One of the duplex structures has been converted by the Tuck Business School into a meeting and social facility for Tuck School students and their spouses.
Applicants must be regularly enrolled students at Dartmouth College. Graduate assistants and teaching fellows are eligible provided they are taking regular courses leading to a Dartmouth College degree. Graduate special students are not eligible unless they are enrolled full time and are paying full tuition.
Applications are filed at the Housing Programs Housing, 7 Lebanon Street, Suite 107, Hanover, New Hampshire 03755. Assignments are based on the date of application, however families with children receive priority in the assignment of the two and three bedroom units. Space permitting, there may be accommodations for a limited number of single graduate students.
Upon acceptance of an assignment, each tenant is required to sign a lease agreement which terminates on June 30th of each year. The lease may be renewed annually as long as the tenant remains eligible. Tenants may sublet apartments during periods of authorized absence form the campus (i.e. vacation periods, study abroad, etc.) but only to other matriculating students. Original lessee is still responsible for all rental payments and care of the unit. The information in this booklet constitutes the additional terms and conditions as specified in the Sachem Village Lease Agreement.
Rents are due and payable at the Office of the Bursar, McNutt Hall on the first day of each month of occupancy even though Student Ledger bills are rendered only twice a term. Rents for partial months of occupancy will be prorated. The rents for all College Housing are reviewed each spring by Dartmouth College. All rent increases are effective July 1st and are preceded by a 30 day notice.
All apartment units are to be occupied by only members of the immediate family, including legal dependents of the registered tenant and excluding all others, except for temporary guests. When a resident of Sachem Village is no longer a student at Dartmouth College he/she must vacate the building within thirty days of the date of separation. Exceptions may be granted by the Manager of Rental Housing. Apartments may not be occupied before the commencement date of the lease. No personal property will be permitted on the premises before the commencement date. Keys are obtainable from the Housing Programs Office between 8:30 a.m. and 4:00 p.m. Monday through Friday. Arrangements may be made for those arriving after normal office hours by contacting the Rental Housing Office prior to arrival. Tenants who get locked out of their rental units must come to the Housing Programs Office during normal business hours for a duplicate key. At all other times tenants should contact Safety and Security to be let into their rental. Tenants must be prepared to show proper identification. An apartment is not official
Tenants may apply to transfer to another Sachem Village apartment. All transfers are subject to availability and waiting list procedures. A fee of $100.00 is payable by the tenant to the Housing Programs Office upon acceptance of a transfer to cover a portion of the vacancy and administrative costs.
The Premises shall be used for Occupant's residential purposes only. No commercial or other non-residential use shall be permitted. Occupant shall not make or permit any noisy or illegal use of the Premises or otherwise use the Premises so as to constitute a nuisance. Representatives of the College shall have the right to enter the Premises and remove anything which in their opinion may constitute a nuisance or jeopardize the safety of the building or its tenants. The use of a short-wave or "ham" radio is not permitted because of the radio frequency interference it may cause on a neighbor's TV, telephone or computer display.
All breakage, damage, or general repairs should be reported immediately to the Housing Programs Office, by telephone 646-2170 or by Blitzmail at Housing.Programs@Dartmouth.EDU. When submitting a work request tenants must give the following information:
1. Name
2. Address
3. Telephone number(s)
4. Repair requests
5. Whether Tenant has a dog or cat; and
6. Whether it is okay for someone to go if tenant is not present.
No charge will be made for service or repairs which are the result of ordinary wear and tear. The resident will be assessed for the cost of labor and material involved in making repairs or replacements due to carelessness or neglect. Representatives of the College shall have the right to enter and examine the property and to make repairs or improvements upon reasonable notice and shall have the right to enter and make emergency repairs at any time.
For emergencies, after office hours, call the Troubleshooter as the College Heating Plant at 646-2344.
In case of fire, or if the fire alarm goes off, the proper response is to exit the building and call the fire department. Fire alarms are not connected to the fire departments and a call must be placed in order for them to respond. If you believe that an alarm is not working property, please report it immediately to the Rental Housing Office. It is recommended that tenants provide some sort of fire extinguishing equipment for emergency use. All rental units have hard wired smoke detectors. Tenants concerned about lack of a battery powered smoke detector in the case of an electrical outage may supply their own battery operated detector.
Dartmouth does not assume responsibility or carry insurance for the loss of personal property whether due to theft, fire, water, or any other cause or for an individual's personal liability as tenant of the premises. It is recommended that tenants arrange for adequate insurance coverage for the protection of the tenant's own personal property; for the protection of the landlord for damage to the premises from neglect or accidental causes of the tenant; and protection for bodily injury or property damage to a third party who may be a guest of the tenant.
The correct address is (Apartment Number) Sachem Village, West Lebanon, New Hampshire 03784. Except for the Townhouses, which have a "mail bank", separate mail boxes are located along the village streets in front of each apartment. The United States Post Office advises that it is illegal for anyone to place material in these boxes that does not bear postage. The West Lebanon Post Office should be notified by the Tenant when moving in or vacating.
Each apartment with numbers from 1 to 128 is supplied with an oil fired forced warm air heating system. Tenants are responsible for making their own arrangements with regard to the purchase, delivery, and payment of oil, except for the initial delivery of a full tank (approximately 260 or 285 gallons depending on the tank size), as explained below. The Housing Programs Office will schedule to have the oil tank filled at the start of the lease term. The tenant must pay the College heating oil supplier for the initial delivery. When the tenant vacates the apartment, the College heating oil supplier will reimburse the tenant for any unused oil left in the tank. Apartments in the 200 series are heated by the College from the central furnace room providing circulating hot water heat.
It is important during any prolonged absence in the cold weather season that heat sufficient to prevent freeze-ups be maintained in the apartment by keeping thermostats set at a minimum of 55 degrees. Apartments should be checked at least once a day to be sure that there is no malfunction of the furnace. Tenants who are going away for the Christmas holidays or for any period during cold weather should make arrangements to have a neighbor or friend periodically check the unit to make sure all is well with the temperature and heat in the house. Any expense incurred as a result of freezing or burst pipes is the tenant's responsibility.
Each apartment has a separate meter and tenants will be billed directly by the Granite State Electric Company. The Housing Programs Office will notify the Electric Company of the arrival and departure dates of tenants. Tenants must contact the electric company at 800/322-3223 when they begin their lease in order to make sure that the electric account has been turned over into their name. When departing, tenants must contact the Electric Company to provide them with a forwarding address for their final bill.
Arrangements for telephone service are made directly with Verizon Telephone at 800/474-9999. The Housing Programs Office only supplies one working telephone jack to each unit. Any tenant who wishes to have an additional jack must contract directly with the telephone company.
All Sachem units are wired for cable TV. A commercial cable television service is available from the Adelphia Cable, 166 Hanover Street, Lebanon, NH 03766 (Telephone: 448-6280).
Trash barrels are located in metal storage bins near each apartment. Garbage should be put in plastic bags before placing in bins to minimize offensive odors. Semi-weekly pickup is provided by the College. Storage bins should never be over-loaded beyond the capacity of the barrels provided and sliding bin covers should be kept closed at all times to keep animals out. A large dumpster container is located near the 200 series for excess trash which is beyond the capacity of the storage bins. The cooperation of tenants in keeping the areas around the bins picked up is requested. Please report any stuck or malfunctioning covers. Each unit in Sachem is provided with a recycling bin in which to place recyclables, e.g. aluminum cans; glass bottles and jars; plastic soda bottles, plastic milk, juice and water jugs; and newspapers. Containers should be rinsed clean and plastic jugs crushed to conserve space. Recycling bins must be left by the departing tenant for the next occupant. Call Dartmouth Recycles! at 646-1256 for any recycling questions.
Dartmouth College is responsible for the maintenance and mowing of the grounds in Sachem Village. Tenants may not plant gardens around their apartments. Tenants may not nail, screw or otherwise permanently fasten any object to a tree. Outside sheds, carports, satellite dishes, fencing or other structures may not be built or placed on the premises. Portable storage sheds may be allowed with prior approval from the Housing Programs Office with conditions and limitations such as size, materials and location. All sheds are inspected annually and must be removed if found in disrepair. The name of the tenant and the date of their lease must be placed on the door of the shed. Sheds without such identification may be removed at the College's option.
Tenants are responsible for the removal of snow and ice from their own steps, walks, parking space and mailbox areas
Water is supplied by the College at no cost to the occupants of Sachem Village except that the cost of any abnormal usage shall be borne by the tenant. Apartments 1 to 128 have electric hot water heaters in the apartments. The apartments in the 200 series are supplied with hot water from the central heating system.
The small furnace room must be kept free of personal and household belongings and access available at all times. The storage room adjacent to the furnace room in some of the apartments may not be used for sleeping purposes. No gas-powered machines (e.g. motorcycles, chain saws, lawn mowers, etc.) may be stored inside the premises; nor any gasoline or other flammable materials. Used motor oil or other toxic waste materials (e.g. pesticides or paint products) should be disposed of during the Upper Valley area's annual household hazardous waste disposal day in the month of May sponsored by the Montshire Museum and The League of Women Voters. The College's Biosafety Office advises that containers of such toxic waste should be clearly labeled for proper disposal.
Each apartment is supplied with one parking space. Additional spaces are limited and parking on the streets is restricted by the City of Lebanon during the winter snow plowing season. All vehicles must be registered with a State Registry. Unregistered vehicles are not permitted and may be towed at the owner's expense. All speed limits must be observed at all times. There are many children living within Sachem Village and their safety must be everybody's concern.
A limited area has been made in each apartment for the installation, by tenants, of automatic washers and dryers. Dryers must be vented to the outside. Coin operated washers and dryers are available in a Laundry Center in the northeast corner of the project
Dogs and other household pets will be permitted only as long as they do not create a nuisance. Dogs are no longer permitted at the Townhouses, except for those owned by current occupants. Owners are completely responsible for actions of their pets and should be considerate of their neighbors. Failure to comply with all the terms and conditions may result in the termination of the tenant's lease. The following policies and procedures must be observed:
1. Dog owners are responsible for removing any mess on a neighbor's lawn or common areas created by their dog.
2. Dogs shall remain leashed until they are away from the Sachem apartment areas. Once in the open field areas or woods, they may run free provided they are still under voice control. (The City of Lebanon has a dog ordinance which requires that all dogs be kept under direct control of their owners at all times.)
3. Tenants with complaints should call the Lebanon Police Department (448-1212) who will contact the humane officer by radio. The city of Lebanon is committed to impounding any dog that is considered to be unrestrained.
4. No dog pens or fences may be erected on the premises.
5. If it is determined that the above rules are being ignored, the dog owner may be asked to vacate the premises.
6. Owners will be held liable for any damage down by their household pets and in no case will such damage be written off as fair wear and tear.
7. A non-refundable pet surcharge fee of $150 will need to be paid at the beginning of the lease term.
8. No more than two dogs and/or cats will be permitted in rental housing.
9. Tenants with dogs or cats will be charged an additional $10 in increased rent per month.
An electric stove and electric refrigerator are provided in each apartment. These should be cleaned regularly, especially the oven unit of the stove. The refrigerator should be defrosted regularly and should not have more than 1/4" of frost built up on the freezing unit. Under no circumstances should any metal or other object be used to chip at the ice buildup. This could cause a break in the refrigerant piping requiring complete replacement at tenant expense. Turn the refrigerator thermostat to "1" when moving out - do not turn off.
All walls of each apartment are painted a very light beige color. The woodwork and ceilings are painted white. Tenants may not do any interior or exterior painting. Green window shades are provided for windows. Curtains, draperies and rods are supplied by tenants. Apartments in the 200 series have I-beam tracks and hangers provided over each window and the sliding glass door. Pictures, mirrors and other light objects may be hung from the walls with picture hooks. Do not drive nails or drill holes in the walls or woodwork. Contact paper attached to the walls causes the paint and patches of the dry wall to come off when it is removed. Do not use contact paper on any of the walls or woodwork in the apartment. The cost of repairing and repainting walls will be charged to the tenant when ever this is discovered. Because apartments in the 200 series have the stoves adjacent to the kitchen windows, draperies or curtains on these windows can create a fire hazard. Therefore, a special blind is provided by the College and draperies or curtains may not be used on these kitchen windows.
The Housing Programs Office must be notified in writing at least sixty days in advance of the termination date on which the apartment is to be vacated. A minimum of sixty days of rent is due and payable from the written notification date. The College expects a vacating tenant to leave his apartment in a clean and orderly condition. This includes the removal of all personal property, removal of dirt and debris, cleaning of the stove (especially the oven), and all rubbish either removed or arrangements made for its removal. Refrigerators should be thoroughly cleaned and left on setting number one. It is not necessary to wash and wax floors or to wash the walls or windows. Tenants will be billed for repairing damages to the building beyond normal wear and tear and for added cleaning expenses resulting from unusually dirty apartments. All property not belonging to the College which remains on the premises after the termination date will be removed by the College and will, at the option of the College, be discarded or be stored at the expense of the former tenant.
Dartmouth BlitzMail has a Bulletins window. Within Bulletins you will find a folder labeled "Rental Housing". Please be sure to monitor this folder as it will have notices for tenants of College Rental Housing.
Lebanon Fire Department: 9-1-1
Lebanon Police Department: 9-1-1
Campus Police: 646-2234
Housing Programs Office: 646-2170 8:30 a.m.-4:00 p.m.
Email: Housing.programs@dartmouth.edu
College Heating Plant (Troubleshooters): 646-2344 (Nights, Weekends, Holidays Emergencies Only)
Adelphia Cable: 603/448-6280
Verizon (Telephone): 800/474-9999
National Grid: 800/322-3223
