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MyFiles/DartFiles

MyFiles (also known as DartFiles for students) is a system that provides individuals with space to store important files on central servers.  

Features

  • Files that you store on MyFiles will be available to you from any computer connected to the Internet. However, you cannot use MyFiles to share documents with others. See OurFiles for information about file storage for documents that need to be shared.
  • Files are stored on a Dartmouth server rather than at a non-Dartmouth server, thereby allowing Dartmouth to ensure its own data is protected at the appropriate levels.
  • Connecting to your MyFiles or DartFiles space can be done by connecting to the server using your computer's built in utilities (Map Network Drive for Windows and Connect to Server for Macintosh).
  • Connecting to your MyFiles or DartFiles space via a web browser is coming soon.  Please check back for updates.
  • Any type of file can be uploaded, edited or deleted from the server.
  • If you need to connect to MyFiles from a computer not on Dartmouth's network, you need to start a VPN connection first. See Using the Juniper VPN for additional information.
  • If you delete a file or overwrite a file in error, you can restore to a previous version of that file yourself. No need to ask your department's IT support staff to do it for you.

Space Allocation

Affiliation

Space

Student

10 GB

Faculty

25 GB

Staff

20 GB

Students are provisioned space on DartFiles automatically. Faculty and staff can request space on MyFiles by contacting their department's IT support office.

Additional space can be requested by faculty and staff. See DartDM for additional information. No quota increase is currently available to students.

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Connecting from a Windows Computer

Click here to view/print a quick reference card for Windows Computers

Windows 7 Users:

  1. Determine the share where your folder is located. To do this, log onto DartDM. The quota and path information are listed under MyFiles/DartFiles Information. Use this information to configure MyFiles/DartFiles  in Step 5 below. If a share name doesn't appear, contact the IT Help Desk to request a MyFiles share be created for you.
  2. Click the Start button, then click Computer from the list that appears.
  3. Click Map Network Drive in the menu at the top of the window.
  4. Select the drive letter you would like to use. We recommend drive "M."
  5. In the Folder field, if you are faculty or staff, enter \\myfiles.dartmouth.edu\<sharename>\<NetID>; if you are a student, enter \\dartfiles.dartmouth.edu\<sharename>\<NetID>.

    Map Network Drive

  6. If you would like to reconnect every time you log into your computer, check Reconnect at logon.

    Important: If you select to reconnect at logon and you do not have a network connection at the time you log on to your computer, an error will appear indicating that your MyFiles space could not be connected. You will automatically get access to this space once you have established a network connection. This most often appears when you are using a wireless network. 

    Do NOT connect to MyFiles from a public computer unless you have the ability to restart the computer after you have finished using MyFiles. If you do need to do this, do NOT select Reconnect at logon. Otherwise, the next person who uses the computer may have access to your files.

  7. You may be prompted for a user name and password. Enter your NetID and password, and check the box adjacent to "Remember my credentials" if you wish. Click Finish, and a window will appear with your space on MyFiles.

Windows XP Users:

  1. Determine the share where your folder is located. To do this, log onto DartDM. The quota and path information are listed under MyFiles/DartFiles Information. Use this information to configure MyFiles/DartFiles in Step 4 below. If a share name doesn't appear, contact the IT Help Desk to request a MyFiles share be created for you.
  2. Double click the My Computer icon that appears on your desktop and choose Map Network Drive from the Tools menu.  
  3. Select the drive letter you would like to use. We recommend drive "M" for MyFiles.
  4. In the Folder field, if you are faculty or staff, enter \\myfiles.dartmouth.edu\<sharename>\<NetID>; if you are a student, enter \\dartfiles.dartmouth.edu\<sharename>\<NetID>

    Map Network Drive - XP

  5. If you would like to reconnect to this server every time you log into your computer, check Reconnect at logon.

    Important: If you select to reconnect at logon and you do not have a network connection at the time you log on to your computer, an error will appear indicating that your MyFiles space could not be connected. You will automatically get access to this space once you have established a network connection. This most often appears when you are using a wireless network.

    Do NOT connect to MyFiles from a public computer unless you have the ability to restart the computer after you have finished using MyFiles. If you do need to do this, do NOT select Reconnect at logon. Otherwise, the next person who uses the computer may have access to your files.

  6. You may be prompted for a user name and password. Enter your NetID and password, and check the box adjacent to "Remember my credentials" if you wish. Click Finish, and a window will appear with your space on MyFiles.

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Connecting from a Macintosh Computer

Click here for a Quick Reference PDF for Macintosh Computers

Setting Up the Initial Connection

  1. Click Go on the menu bar in Finder, then choose Connect to Server...
  2. In the Server Address field, if you are faculty or staff, enter smb://myfiles.dartmouth.edu/<sharename>/<NetID> then click Connect; if you are a student, enter smb://dartfiles.dartmouth.edu/<sharename>/<NetID> then click Connect. To find the share that your MyFiles space is located on, log into DartDM. This information will appear in the right-hand column on the main page.  If a share name doesn't appear, contact the IT Help Desk to request a MyFiles share be created for you.

    connect to folder

  3. Your credentials may be asked for to connect. Enter your NetID and Password in the appropriate fields and choose OK. Your space on MyFiles will open in its own window.
  4. If you want to have this drive accessible to you automatically any time you start your computer, place a check in the Remember this password in my keychain field then follow the directions in the Setting Up a Permanent Connection section below.
  5. Click Connect. MyFiles should now appear as a computer that you can connect to.

Making the Connection Permanent

Important: Do NOT connect to MyFiles from a public computer unless you have the ability to restart the computer after you have finished using MyFiles. If you do need to do this, do NOT set up a permanent connection. Otherwise, the next person who uses the computer may have access to your files.

Once the initial connection is established (see directions above), follow these instructions to make the connections permanent:

  1. On the command bar in Finder, click Go and choose Home.  In the Shared section of the Sidebar, click myfiles.dartmouth.edu.
  2. Open the folder of your assigned share name (Barlett, Wheelock, Lord, etc.).
  3. Find your folder labeled with your NetIDand highlight it.

    create alias

  4. While holding the Cmd and Option keys down, click and drag your highlighted folder to the desktop.  An alias folder will appear labeled with your NetID.
  5. Right click or control click on this folder and choose Get Info from the menu that appears. In the Name section, rename the folder to MyFiles.

Important: If you elect to set up a permanent connection, you may receive an error message indicating your MyFiles space could not be reached as you log onto your computer.  This is normal due to the fact that the network connection may not be established prior to connecting to MyFiles.  You will automatically get access to this space once your network connection is established. This most often appears when you are using a wireless network. In this instance, you do not have a network connection until after your logon process is complete.

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Connecting from Public Computers

Important: Do NOT connect to MyFiles from a public computer unless you have the ability to restart the computer after you have finished using MyFiles. Otherwise, the next person who uses the computer may have access to your files.

Redirecting and Syncing My Documents in Windows to MyFiles

Windows users can point their My Documents folder to their space on the MyFiles server. Doing this will ensure that any files stored in their My Documents folder will be stored on the MyFiles server and backed up. If you do this, and you're not connected to the network, you can still work on your files if you selected the "available offline" setting noted below. Then, the next time your computer is connected to the network, the files on your computer will synchronize with the files stored in your MyFiles space.

Important: If you are synchronizing files between your computer and your space on MyFiles, make sure that you close any files that you are working on before disconnecting from the network (including undocking a laptop computer). This ensures that the latest version of the document is stored in MyFiles. If you do not do this, the next time you connect to the network, you may be prompted to select which version of the document is the latest one.

Windows 7 Users:

  1. First, create a folder named My Documents at the top level of your MyFiles space. Note: If you have multiple computers and plan to move "My Documents" folders from several computers to your MyFiles space, you can create folder names to reflect which computer they came from (e.g. "My Documents on T420" or "My Documents on X301").
  2. Next, click the Start button then click Computer from the list that appears.
  3. Double click the C:drive to open it.
  4. Double click Users, then your login name.
  5. Right click My Documents and select Properties from the menu that appears.
  6. Select the Location tab.

    create alias

  7. Enter enter \\myfiles.dartmouth.edu\<sharename>\<NetID>; if you are a student, enter \\dartfiles.dartmouth.edu\<sharename>\<NetID>, in the box that appears in the middle of the window, then click Apply. (do not use the reference to the mapped drive M:\ in the target)
  8. You will be prompted to move all the files from the current location to the new one. Click Yes.
  9. Depending upon the size of your My Documents folder, this may take some time. Do NOT work on files in your My Documents folder during this move process. Once your My Documents folder is finished copying, click OK in the My Documents Properties window.
  10. Next, click the Start button then click Computer from the list that appears. From the list that appears on the left, find the M: drive then double click to open it.
  11. Right click My Documents which appears in the M: drive. Select Always available offline.

Windows XP Users:

  1. First, create a folder named My Documents at the top level of your MyFiles space. Note: If you have multiple computers and plan to move "My Documents" folders from several computers to your MyFiles space, you can create folder names to reflect which computer they came from (e.g. "My Documents on T420" or "My Documents on X301").
  2. Next, click the Start button then right click My Documents or right click the My Documents icon on your desktop.
  3. From the menu that appears click Properties.
  4. Click the Target tab.

    XP Target Redirect

  5. Enter enter \\myfiles.dartmouth.edu\<sharename>\<NetID>; if you are a student, enter \\dartfiles.dartmouth.edu\<sharename>\<NetID>, in the Target field. (do not use the reference to the mapped drive M:\ in the target)
  6. Click Apply.
  7. In the Move Documents box, click Yes to move your documents from your local hard drive to the MyFiles location on the server. When complete, click OK.
  8. Once your My Documents folder is finished copying, click the Start button then right click My Documents.
  9. From the menu that appears, select Make available offline.
  10. Click Next then place a check in the Automatically synchronize the Offline Files when I log on and log off my computer.Click Next then click Finish then OK.

IMPORTANT: Moving your My documents folder to your MyFiles space means that you no longer have to back up your My documents folder. However, there are other files that users typically back up that are not located in the My Documents folder. This includes bookmarks for your web browsers, files on your desktop and archive files for your Blitz account.

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Restoring Previous Versions of Files

Snapshots of Myfiles are taken at regular intervals to ensure the greatest possible chance for recovery if you accidentally delete or modify a file and want a previous version back, or if the MyFiles system itself suffers a catastrophic failure. These snapshots are taken at the following intervals:

  • A snapshot is taken of every file every 8 hours.  Nine snapshots will be kept for every file within a 3-day period.  This means any file kept for more than 8 hours will be kept for 3 days.
  • A snapshot is taken of every changed file daily. This means any file kept for more than 24 hours will be accessible for restore for up to 7 days.
  • A snapshot is taken of every changed file once a week. Weekly backups are kept for 52 weeks. This means any file kept for more than one week will be accessible for restore for up to one year.
  • A copy of the data is sent to the secondary data center once every 24 hours; no snapshots are sent to the secondary data center. This means if there is a catastrophic failure in the primary data center, all snapshots will be lost, any changes made to file in the last 24 hours would not be able to be recovered, but the versions of files that existed at the time the data was last copied to the secondary data center will all be retained.

Windows Users: In order to restore a previous version of a file, in MyFiles, right click the file you want restored to a previous version, then select Restore Previous Version from the menu that appears. A listing of the dates of the previous versions appears. Select which one you want to use to overwrite the existing version of the file in your MyFiles account. If you need to restore a file that you deleted from your MyFiles space, right click the folder that contained the file. You will then be able to navigate down to the location where the file previously exists and restore the previous version from there.

Macintosh Users: In order to restore a previous version of a file, with the Finder as the active application, select Go from the menu bar then Connect to server. In the Server Address box enter smb://myfiles.dartmouth.edu/<sharename>/<your netid>/.ckpt then click Connect. In the Name field enter your NetID; in the Password field, enter your password. Click Connect. In the .ckpt window that appears, a listing of all the snapshots of your data will appear. Open the snapshot that you want to restore from, and navigate to the file/folder that you need restored. Drag the file/folder that you want restored from the .ckpt window to the appropriate location in your MyFiles space.

Important: Files can only be restored if they have made it to a snapshot. In other words, a file that has resided on MyFiles for less than 2 hours cannot be restored.

Leaving Dartmouth

When you graduate or leave Dartmouth, any files stored in your MyFiles space will no longer be available to you. Prior to leaving, make sure to copy any files that you will need after Dartmouth to a location you will have access to from a non-Dartmouth account.

Last Updated: 1/6/14