|
If you send e-mail to the same group of people on a regular basis, Computing Services has a number of tools to help you better manage your task, whether the list comprises 10 people or 1,000 people. Choosing the right tool can make it easy to manage your tasks, and can reduce the load on Dartmouth's network services.
The options vary depending on how many people are on your list and what you use the list for.
Dartmouth Daily Updates
Dartmouth Daily Updates is an electronic news digest sent to faculty, staff and students each day (if there are items awaiting publication). The system maintains many different groups of list - all students, all faculty, all staff, all students in the class of 2010, all Thayer faculty, etc. Any Dartmouth faculty or staff member can propose items to be included in these daily e-mails. See D2U for additional information.
Personal Lists
Personal lists are used for short lists, committees, and small groups of up to 20 recipients. The Personal Lists feature in BlitzMail's Address Book works well for e-mail messages sent to groups of people with up to 20 recipients. Click on the Address icon in the BlitzMail Tool bar to create, edit, or use this type of list.
Group Lists
Group lists are used for larger groups of 20-100 recipients, such as teams, clubs, interest groups, or surveys. Once your list grows to between 20 and 100 people, you should set up a Group List in BlitzMail. Group Lists are accessible to both on- and off-campus e-mail users. For more information regarding Group Lists, e-mail help@dartmouth.edu or call your department's IT support office. It takes very little time and will greatly ease the load on the College's data network.
The owner of a group list or other designated people are responsible for maintaining the members of the list (adding and deleting names). This can be done from within BlitzMail in the same way you would manage a personal list. While the management of the group list is done using BlitzMail, the group list e-mail address can be used from any e-mail client.
The types of group lists that can be established are based on the access permissions (read, write, and send) the owner of the list would like the "world" to have. The owner of a group list will always have write permission so they can maintain the list's members.
A list that has both read and send permissions allows BlitzMail users to see who is on the group list, and allows all e-mail users to send e-mail to the list. The names of these group lists will appear in solid black type in your Address Book.
A list that has only send permission allows e-mail users to send e-mail to the group list, but does not allow them to open and read who is on the group list. Only the owner will be able to read who is on the list. The names of these group lists will appear dimmed (gray) to other BlitzMail users. The owner of the list will see the list in solid black type.
A list that does not have read nor send permissions would be a list that is only for "outgoing" messages. This list can't be seen or used by anyone but the list's owner. The names of these group lists only appear in the owner's Address Book. The owner will see the list in solid black type.
Establishing a group list may be preferable to creating a personal list. When a message is sent to a group list, the recipients see the name of the group list in the header of the message, but not all the names of the individuals who comprise the list. The security option described above ensures the maximum privacy for the names of members of a group mailing list and can be used effectively for BlitzMail surveys.
Listserv
Large, heavily used lists that may also promote discussions and multiple topics with 100 or more recipients both on and off campus should consider the availability of a Listserv.
|
