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Icons on the Tool bar allow you to create, edit, and open entries and agendas, navigate among dates and views, print, etc.
Above is the top Tool bar on a Windows computer (the Macintosh Tool bar is similar). From left to right, the buttons perform the following:
- Letter Tray - Opens the In-tray: (CTRL+I) [Windows] or (Command-I) [Macintosh].
- Calendar - Opens your agenda.
- Checklist - Opens your tasks.
- Rolodex - Opens the Address Book: (CTRL+B) [Windows] or (Shift-Command-A) [Macintosh].
- People - Opens the Group Agenda: (CTRL+G) [Windows] or (Command-G) [Macintosh].
- Calendar & Person - Opens an Agenda: (CTRL+A) [Windows] or (Command-O) [Macintosh].
- Checklist & Person - Opens a Task list: (CTRL+T) [Windows] or (Command-K) [Macintosh].
- Day View - Shows the Agenda as a single day: (F8) [Windows].
- Week View - Shows the Agenda as a week view: (F9) [Windows].
- Month View - Shows the Agenda as a monthly view: (F10) [Windows].
- Clock + - Creates a new meeting: (F2) [Windows] or (Command-N) [Macintosh].
- Checklist + - Creates a new Task: (F7) [Windows] or (Command-T) [Macintosh].
- Flag + - Creates a new Day Event: (F4) [Windows] or (Command-E) [Macintosh].
- Pushpin + - Creates a new Daily Note: (F3) [Windows] or (Command-D) [Macintosh].
- Binoculars - Opens a Search: (CTRL+F) [Windows] or (Command-F) [Macintosh].
- Printer - Opens a Print dialog box: (CTRL+P) [Windows] or (Command-P) [Macintosh].
The second Tool bar provides easy navigation between dates. Based on the current view, the arrow button will act differently as noted in the table below. It also shows what date(s) are currently being viewed.
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View Agenda
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View Day
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Back one week.
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Back one day.
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Pop-up calendar.
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Forward one day.
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Forward one week.
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View Week
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Back one month.
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Back one week.
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Pop-up calendar.
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Forward one week.
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Forward one month.
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View Month
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Back six months.
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Back one month.
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Pop-up calendar.
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Forward one month.
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Forward six months.
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Clicking on the Today button will always take you to the current date. If you are in a week or month view, the Today button will bring you to the current week or month view.
The Pop-up Calendar button allows easy navigation directly to a specific day, month, or year.
Tip
- When using the Pop-up Calendar to move to a new month and/or year, select the new month and/or year first, then click on the Day.
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