|
< Previous | Next >
Privacy is an important and essential element of any personal calendar. Your login is secured with a password, but if you so choose, you can grant access privileges to others. Through the Access Rights feature of Oracle Calendar, you can manage the amount of detail others will or will not see, or have access to on your calendar.
By default, no one has any access rights to your calendar. However, for any individual user (who also uses Oracle Calendar), you can set Designate Rights or some combination of Viewing, Tasks, and Scheduling rights, as defined below.
Designate
A designate is someone you give access rights to that allows them to update/modify your agenda on your behalf. If you give someone the right to Modify your agenda, they can schedule appointments directly on your calendar. A designate can also make changes to any of your agenda items they have created for you.
Tip
If you give someone Designate Rights to your agenda, it is recommended they also give you Designate Rights so you can edit or delete entries they have created on your agenda. To edit an entry a designate has created for you:
- From the File menu, select Agenda and Open as Designate and select the designate's name.
- From the File menu, select Group View and Open. Add your name to the view. You can remove the designate's name so only your agenda opens in the view.
- In this window, you can edit or delete the entry the designate created.
Controlling Access Rights to Your Agenda
The access rights you apply to your calendar will control what other Oracle Calendar users can view or change. Your access rights are based the access level you assign to each event on your calendar. When you create an event on your calendar, you can assign it an access type. Access types are Normal, Confidential, Personal, and Public. Once the access type has been set, by setting access rights, you can then allow someone to be a Designate or just have viewing rights to your calendar.
Setting Access Rights
To give another Oracle Calendar user access to your calendar:
- Select Access Rights from the Tools menu.
- Add the user's name into the field to the left of the green checkbox. Or use the search button to find the user you wish to add.
- Highlight the user's name, then select Designate, Viewing, Tasks, or Scheduling.
- Designate: Granting a user designate rights allows that person to view, modify, or reply to entries on your behalf.
- Viewing: Viewing rights determine which entries are visible to other users when they open your Agenda.
- Tasks: You can control which of your tasks are visible to other users by setting viewing rights.
- Scheduling: Scheduling rights enable you to choose which users can invite you to meetings or add day events or daily notes to your agenda. By default, all users can invite you to any type of entry.
- Using the table below, select the settings you want to associate with that access level for the specified user.
Setting Access Rights, when using Oracle Calendar via a Web Browser
- Using the web client, go to http://calendar.dartmouth.edu/
- Log in using your complete DND name and password as you would for BlitzMail (no nicknames), but do not include the period after your middle initial.
- In the upper right hand corner of your agenda there is an icon of a group of people with a key, click on this icon to open the Access Rights page.
- Enter the person's name you want to assign access rights, then click on Find.
- The user's name will appear in the box below, select the user and click on the Edit Access Rights button.
- Click on the Customize button for the type of rights that you want to assign (Designate or Viewing).
- Using the table below, select the settings you want to associate with that access level for the specific user.
- Click OK, then click Done to return to your calendar.
As an example, for Viewing rights, you might select to allow Normal entries to be viewed in their entirety, but for Personal or Confidential entries select to show Times Only.
|
Modify
|
View/Reply
|
Times Only
|
None
|
|
Allows you to view, create, edit, and reply to meeting invitations, invite guests to meetings, or delete entries.
|
Allows you to view details of an entry and reply to entries, but not modify or create entries.
|
Allows you to view the scheduled times only, without any details of the meeting.
|
If nothing is selected for the access level, then a user viewing your agenda will see nothing associated with that agenda entry. The actual time frame will be blank.
|
Tip
The default setting is that anyone else in the system can invite you to meetings, day events, and daily notes. To limit this access, you can deselect the checkmark next to Can Invite Me To Entries in the Scheduling section of the Access Rights window. However, leaving this option active provides the most benefit to the most users. By turning this option off, users cannot invite you to meetings unless you specifically include them in your Access Rights list.
< Previous | Next >
|
