Using Oracle Calendar

• The In-tray
• Using the Tool Bars
• Maneuvering Within Oracle Calendar
• Searching the Directory
• Searching the Agenda
• Entries
• Setting Options
• Creating and Using Groups
• Securing Your Calendar with Access Rights
  
• Printing the Agenda

The information contained in this document has been adapted from the CS&T Oracle Calendar Training Guide and tailored for use specifically at Dartmouth College.

The In-tray

The In-tray automatically opens when you launch Oracle Calendar. It allows you to see any new activity that has occurred on your agenda since you last checked it. It provides a list of the new meetings you have been invited to, the meetings you have invited others to, and the meetings you have agreed or refused to attend. Its intuitive drag and drop feature allows you to respond to new entries, as well as move them between folders.

How Do I Open My In-tray?

If your In-tray has been closed, click the Open In-tray icon on the Tool bar, select Open In-tray from the File menu, or press [CTRL + I] on Windows or [Command-I] on a Macintosh.

Tip

• On Windows, click once on an In-tray folder (New Entries, Entries you've accepted, Entries you've sent out, and Entries you've refused) to expand and display the contents of the folder, or on a Macintosh, click the triangle or double-click an In-tray folder.

How Do I Reply From the In-tray?

• Click the In-tray icon to access it, then open all four folders (or the ones you want to work with).
• Select an agenda entry by right-clicking the entry (Windows) or command-clicking the entry (Macintosh) to open a menu.
• Select the appropriate command in the menu (Will Attend, Will Not Attend, or Will Confirm Later). Will Confirm Later will leave the entry in your New Entries folder. You can also drag and drop an entry from the New Entries folder into the Entries you've accepted folder or the Entries you've refused folder.

How Do I Edit My Entries From the In-tray?

• Only entries you created can be edited by you.
• Click the agenda entry to be edited in the Entries you've sent out folder to select it.
• On Windows, right-click the title of the entry and select Edit Meeting.... On a Macintosh, command-click the title of the entry and select the Edit Meeting command.

How Do I View the Distribution List and Responses of Attendees?

On Windows, double-click on an Event icon. This action will reveal a list of all the users and resources invited to that event. Their responses will be indicated by the Response icons.

On a Macintosh, click once on the triangle to the left of an Event icon. This action will reveal a list of all the users and resources invited to that event. Also, the Response icons will indicate if and how a user has responded. (Double-clicking on an Event icon will bring up the Edit Meeting window for events you have created, or the Reply Meeting window for events others have created.)

How Do I Stop the In-tray From Opening When I Launch Oracle Calendar?

On Windows, select Options from the Tools menu. Click the General item in the Options list, then click Startup. Click the Do not open In-tray radio button to select it. On a Macintosh, select Preferences from the Oracle Calendar menu. Click the General icon, then click the Startup tab. Click the Do not open In-tray radio button to select it. 

Using the Tool Bars

Icons on the Tool bar allow you to create, edit, and open entries and agendas, navigate among dates and views, print, etc.

Above is the top Tool bar on a Windows computer (the Macintosh Tool bar is similar). From left to right, the buttons perform the following:

• Letter Tray - Opens the In-tray: (CTRL+I) [Windows] or (Command-I) [Macintosh].
• Calendar - Opens your agenda.
• Checklist - Opens your tasks.
• Rolodex - Opens the Address Book: (CTRL+B) [Windows] or (Shift-Command-A) [Macintosh].
• People - Opens the Group Agenda: (CTRL+G) [Windows] or (Command-G) [Macintosh].
• Calendar & Person - Opens an Agenda: (CTRL+A) [Windows] or (Command-O) [Macintosh].
• Checklist & Person - Opens a Task list: (CTRL+T) [Windows] or (Command-K) [Macintosh].
• Day View - Shows the Agenda as a single day: (F8) [Windows].
• Week View - Shows the Agenda as a week view: (F9) [Windows].
• Month View - Shows the Agenda as a monthly view: (F10) [Windows].
• Clock + - Creates a new meeting: (F2) [Windows] or (Command-N) [Macintosh].
• Checklist + - Creates a new Task: (F7) [Windows] or (Command-T) [Macintosh].
• Flag + - Creates a new Day Event: (F4) [Windows] or (Command-E) [Macintosh].
• Pushpin + - Creates a new Daily Note: (F3) [Windows] or (Command-D) [Macintosh].
• Binoculars - Opens a Search: (CTRL+F) [Windows] or (Command-F) [Macintosh].
• Printer - Opens a Print dialog box: (CTRL+P) [Windows] or (Command-P) [Macintosh].

The second Tool bar provides easy navigation between dates. Based on the current view, the arrow button will act differently as noted in the table below. It also shows what date(s) are currently being viewed.

View Agenda
View Day	Back one week.	Back one day.	Pop-up calendar.	Forward one day.	Forward one week.
View Week	Back one month.	Back one week.	Pop-up calendar.	Forward one week.	Forward one month.
View Month	Back six months.	Back one month.	Pop-up calendar.	Forward one month.	Forward six months.

Clicking on the Today button will always take you to the current date. If you are in a week or month view, the Today button will bring you to the current week or month view.

The Pop-up Calendar button allows easy navigation directly to a specific day, month, or year.

Tip

• When using the Pop-up Calendar to move to a new month and/or year, select the new month and/or year first, then click on the Day.

Maneuvering Within Oracle Calendar

How Do I Change the View (Day/Week/Month) in My Agenda?

Select one of these three buttons on the Tool bar to view your agenda in the Day View, Week View, or Month View, respectively.

What Are the Differences from View to View?

What is visible is dependent on the current view.

Searching the Directory

To search the database to locate a person, resource, or group:

• From the Tools menu, select Search Directory. A Directory Search dialog box will appear.
• Select the People, Resources, or Group tab (Windows) or icon (Macintosh), depending upon your search criteria.
• Enter one or more parameters (e.g., surname, resource name, etc.) and click the Search button. Or, leave the parameter boxes blank and click on the Search button in the middle of the dialog box to do a general search.
• Click on the person, resource, or group name to highlight it. The Information and Print buttons at the bottom of the dialog box will become available. (Information reveals additional details about the person or resource. The Print option will print the entire list.)

Searching the Agenda

How Do I Search the Agenda to Locate a Specific Event or a Meeting with Someone?

You can search your agenda for a specific time period, for events that have a specific person(s) included, or for events with specific words in them. You can determine in which areas you want to search, such as only meetings or day events, as well as selecting other options. You can also search the agendas of other Oracle Calendar users, depending on the Access Rights they have set for their agendas.

• Select Search Agenda from the Tools menu. A Search dialog box will appear.
• Windows users must define the search parameters from each of the tab options: criteria, options, and agenda.
• Macintosh users must click on the triangles to the left of the entries in the middle section of the resulting Search window to enter their search parameters.

Entries

There are four types of entries that can be added to an agenda by a user. They are Meetings, Daily Notes, Day Events, and Tasks. Holidays (national and Dartmouth specific) are other types of entries controlled on the server by the Administrator.

• Creating Entries
• Editing Entries
• Other Entries

Creating Entries

There are four types of entries that can be added to a calendar by a user. They are Meetings, Daily Notes, Day Events, and Tasks. Holidays (national and Dartmouth specific) are other types of entries controlled on the server by the Administrator.

• Creating an Entry for a Basic Meeting
• Creating a Meeting Entry and Applying Options
• Inviting Others to a Meeting
• Creating a Repeating Meeting
• Adding Comments to an Entry
• Adding an Attachment to an Entry
• Setting a Reminder (Pop-up Window or Upcoming Display)

Creating An Entry for a Basic Meeting

To create a basic event entry:

• Click the New Meeting icon in the Oracle Calendar Tool bar or use the keyboard shortcut [Control-Shift-M for Windows or Command-N for Macintosh]. You may also double-click on the desired time frame to open the New Meeting window.
• In the New Meeting window, enter the name of the event into the Title field (i.e., annual review).
• Enter the location of the event into the Location field (i.e., room number and building name).
• Adjust the Start and End date and time fields appropriately.
• Click OK.

Tips

• You can select multiple time slots by dragging your mouse over the desired beginning to ending times.
• The duration of an entry created by this method depends upon the time interval set by the user. For example, if the interval is set at 15 minutes and you create an entry using the type and enter method, the entry can be set for any duration that is a multiple of 15 minutes.
• This method works best for blocking off time or one-time meetings with no invitees, using your default preferences for reminders, access, and importance levels.
• Once an agenda entry has been created, it can be rescheduled by clicking once inside the entry, then dragging and dropping the entry on the desired time frame.
• To delete an agenda entry, click within the border to highlight it, then press the [delete] key.

Creating a Meeting Entry and Applying Options

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To create a new agenda entry:

• Click on the New Meeting icon on the Tool bar, double-click on a time block in the agenda page, or press [F2] (Windows) or [Command-N] (Macintosh). A New Meeting dialog box will appear.
• Fill in the event details in the appropriate fields: Title, Location, Start Date, Start Time, Duration, End Date, and End Time.
• To invite additional people to a meeting, use the People/Resources field. If the entry doesn't need any additional information, click Create or OK.
• Other options are available in New Meeting dialog box. Go through each tab and enter/select the appropriate data (reminders, access, and importance levels).

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Inviting Others to a Meeting

• Double-click in the agenda portion of the agenda or click the New Meeting button.
  
• Fill in the event details in the appropriate fields: Title, Location, Start Date, Start Time, Duration, End Date, and End Time.
  
• In the Add field, enter the name of the person you want to invite to the meeting, then click the green checkmark icon or press [Enter].

Note: If you are not sure of the person's full DND name, you can enter part of their name in the Add field, then click the green checkmark icon. You will get a listing of everyone who has an Oracle Calendar account with that name. You can then select the appropriate name and click OK.

• You can add as many people as you want to the meeting if they have an Oracle Calendar account.
  
• Complete the New Meeting entry by clicking the New Meeting OK button.
  
• Depending upon your configuration, you may be prompted to send a meeting notification e-mail.
  
• You can also invite Groups to the meeting. To do this, from the New Meeting window, click on Search (magnifying glass) and select the Groups tab. Make certain that checks are in both the Members-only and Private group type checkboxes, then click the Search button. Next, select the desired group, click the Add All button, then OK to populate the group members to the invited attendees. Finish the New Meeting entry by following steps 5 and 6 above.

• If you are not sure of someone's name, you can use the Search feature to get a listing of everyone entered in the Oracle Calendar directory database. User names are listed using their full DND name, not their nicknames.
• You can also populate names in the attendees box of members of an entire group or resource by typing g:<group name> or r:<resource name>in the Add field, then click the green checkmark.
• When inviting others to a meeting, to find available times open for all invitees,
  • On Windows, click the Check conflicts button, or select Suggest Date/Time from the Tools menu of a new or open existing entry.
  • On a Macintosh, click the Check conflicts button, or select Suggest Date/Time from the View menu or a new or open existing entry.
• The List Suggestions button will present a list of possible meeting times on the Windows or Macintosh client.
• Use descriptive titles so others can quickly see what the meeting is about when looking at their agenda. If you are setting up a meeting and inviting others, don't call the meeting "Meet with Jane Doe." Jane Doe won't know who she is meeting with or what the meeting is about.

Creating a Repeating Meeting

To define a repeating meeting that occurs on a regular basis, use the options on the Repeating tab or button:

• Click the Repeating button in the New Meeting or Edit Meeting dialog boxes.
• Click on the drop-down list [down arrow] in the Frequency section and select the desired option (Daily, Weekly, Monthly on date(s,) Monthly on day(s), and Yearly).
• To the right of the Frequency field, fill in a different numerical repetition, if necessary.
• In the Start and Until fields, fill in the desired duration of the repeating meeting.
• Decide if you want to include Saturdays, Sundays, or Holidays in your repetition.
• A list of the dates that fall within the parameters you listed above appear in the Result section. Click OK.
• Using the Add Date button, select any additional dates that do not fall within the repetition, then click OK.
• To delete any unnecessary dates from the list, select the dates and click the Delete button.
• If you want to check for conflicts, click the Check conflicts button.
• Click OK.

Tip

Details remain the same for each occurrence of a repeating meeting. To add additional notes for each meeting, enter them in the Location field.

Adding Comments to an Entry

To add comments or extra notes about a meeting:

• Click the Details tab.
• Enter the information in the Description field, or copy and paste existing information from another source.
• Click OK.

Tip

A Pencil icon will appear on the entry in the agenda when details are available (Day and Weekly views only).

Adding an Attachment to an Entry

To include a file that other attendees should review before a meeting:

Using Oracle Calendar 9.0.4

• Click the Details tab in a New Meeting or Edit Meeting window.
• Click the Attach button in the Attachment section.
• A Choose A File window will appear. Locate and click on the file you want to attach to the event entry. Click Choose.
• Click OK.

Using Oracle Calendar 10.0 and Higher

• Click the Attachments tab in a New Meeting or Edit Meeting window.
• Click the Attach button.
• An Open a file window will appear. Locate and click on the file you want to attach to the event entry. Click Open.
• Click OK.

Tips

A Paper Clip icon will appear on the event entry as a visual clue for an attachment (Day and Weekly views only).

Setting a Reminder (Pop-up Window or Upcoming Display)

If you want to be alerted of upcoming events on your agenda, you can set a reminder that will be displayed. To do this:

• When creating or editing a meeting, click the Reminders tab.
• In the Reminders tab, click in the Display Upcoming For radio button or the Remind Me radio button. If you select Display Upcoming For, select an option from the drop-down list and enter a number in the field. If you select Remind me, click Popup or E-Mail, then select from the drop-down list and enter a number in the field.

Tips

• Oracle Calendar must be running for the Pop-Up Window to work.
  • On a Macintosh, a dialog box will notify you that Oracle Calendar needs your attention. When you switch over to Oracle Calendar, the Pop-up Window will appear.
  • On Windows, the Pop-up Window will appear while you are using other programs.
• Pop-up Windows can be set like an alarm clock and deleted once it goes off.
• The Upcoming Display reminder will show in the notes section a day or so before the meeting. A hand and clock icon will indicate that an event is scheduled in the near future.
• If a reminder is set for an agenda entry, a Bell icon will appear on the entry in the agenda.
• All reminders are set individually by each user. If you set a reminder for an agenda entry, that reminder will apply only to you, not to others invited to the meeting.

Editing Entries

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• Editing an Entry
• Editing a Repeating Entry
• Deleting an Entry
• Accepting or Declining a Meeting You Have Been Invited To

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Editing an Entry

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• Double-click on an agenda entry. An Edit Meeting dialog box will appear if the entry was created by you, or a View Meeting dialog box (Windows) or a Reply Meeting (Mac OS X) will appear if the entry was created by someone else. You can only edit meetings that you created, unless you have been granted access privileges to work on someone else’s behalf.
• To change the date or time of a meeting you created, drag and drop the meeting from the old date and time to the new date and time or edit them manually.
• Edit the appropriate fields: Title, Location, Importance, Access, Attendees, Repeating Dates, Details, Start Date, Start Time, Duration, End Date, and End Time.
• Click OK.

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Editing a Repeating Entry

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• Double-click on the agenda entry you want to edit. The Edit Meeting dialog box will appear.
• Select the appropriate tab (People/Resources, Details, Reminders, or Reply), depending on the changes you want to make.
• In the Repeating pane at the bottom of the Edit Meeting dialog box, select all the dates to which the modification will be applied.
• Make the necessary modifications, then click OK.
• To edit a single meeting of the repeating meetings, select the specific date in the Repeating pane, make the necessary modifications, then click OK.

Tips

• To select multiple event occurrences at the same time, use the [shift], [command], or [control] keys (Macintosh or Windows) in the Repeating pane.
• Note that certain fields (e.g., Title, Location, Time/Duration, People/Resources) can be modified on a per instance basis only, while other fields (e.g., Importance, Access, and Attachments) are global and cannot be modified for individual instances.
• You can only edit agenda entries that you created, unless you have been granted access privileges to work on someone else's behalf.

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Deleting an Entry

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• Click on the entry to select it.
• Press the [delete] key.
• A warning message will appear. Click OK.

Tips

• You can also right-click (Windows) or Control-click (Macintosh) an entry. Select the Delete Meeting command (Windows) or the Clear Meeting command (Macintosh).
• You can only delete an entry you have created.
• You cannot delete an entry you have been invited to.

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Accepting or Declining a Meeting You Have Been Invited To

From the In-tray, you can drag entries from the New Entries into the Entries you've accepted or Entries you've refused folders. Or instead of dragging entries, you can right-click (Windows) or Control-click (Macintosh) an entry and select one of the Reply options (Keep in Agenda, Remove from Agenda, or Decide Later).

From any view in your agenda, double-click an entry to bring up the Edit Meeting window. Click the Reply tab. You can change your selection by selecting one of the Reply options (I Will Attend; I Will not Attend; or I Will Confirm Later, or click in the I would prefer another time checkbox).

Tip

A user can choose whether to display declined entries in their agenda; the default is to have them displayed. If you do not want these meetings to appear on your agenda, select Options from the Tools menu (Windows) or go to the Preferences command in the Oracle Calendar menu (Macintosh), then click Agenda. In the Display and Print section, uncheck the Refused Meetings option.

Other Entries

• Creating a Day Event
• Creating a Daily Note
• Creating a Task
• Sorting Tasks

In addition to meetings, you can add other items to your calendar to help you manage your time. You can create daily notes, day events, or tasks. Daily notes are typically used to remind you of things you need to do over the course of a day. Day events last for an entire day, but do not block time in your Agenda. Daily notes and day events appear in the Notes section of the Day and Week views, and are listed after meetings in the Month view. There are several entry features that can be applied to these two types of entries.

Creating a Day Event

• Click on the New Day Event icon (flag) or press the [F4] key (Windows) or the [Command-E] keys (Mac OS X).
• Give the event a title, select the date, and add any users' names in the People/Resources tab who should receive the notification of the day event.
• Make any additional changes needed in the Details or Reminders tabs as appropriate.
• Click OK to save.  

Tip

Day Events provide a convenient method for intra-office communications. When adding people to the day event, it ensures they will be informed or reminded of the day event. Keep in mind that a user can choose not to keep it in their agenda.

Creating a Daily Note

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• Click on the New Daily Note icon (push pin), double-click in the Notes area at the bottom of the agenda page, or press the [F3] key (Windows) or the [Command-D] keys (Mac OS X).
• Give the note a title, select the date, and add any users' names in the People/Resources tab who should receive the notification of the note.
• Make any additional changes in the Details or Reminders tabs.
• Click OK.

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Creating a Task

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A task represents a project or work item that is ongoing or that must be completed in a given time frame. It is an electronic "to do" list.

Tasks will appear in the Day view of an agenda or can be opened in their own separate window if you work on your agenda in the Week or Month view.

• Click on the New Task icon, or double-click on the white area in the Task section on the right-hand side of the agenda page (Day view only).
• Give the task a Description, select the start and due dates, priority, and any other details that are necessary.
• Click OK.

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Sorting Tasks

• Windows users can click the Open Your Tasks icon in the Tool bar or press the [Ctrl+T] keys. Mac OS X users can click the Open My Task icon in the Tool bar or press the [Command-K] keys.
• To sort your tasks, select Sort By from the View menu.
• You can sort (or view) your tasks by the Description (alphabetical), Due Date, Start Date, Priority, and Completion Level.

Setting Options

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Your Oracle Calendar preferences can be used to set up the following:

• How your agenda is displayed.
• How the entries are displayed in colors based on importance, attendance, or ownership.
• A reminder of upcoming events.
• Notifications of new or changed events on your agenda.

Windows

Preferences can be set by selecting Options from the Tools menu. Select the sub-menu item that corresponds to the preference you would like to adjust.

Macintosh

Preferences can be set by selecting the Oracle Calendar menu, then Preferences. Select the sub-menu item that corresponds to the preference you would like to adjust.

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Creating and Using Groups

This feature allows you to create groups for multiple users so you can easily find open time slots and invite them to meetings without entering each member of the group individually.

Types of Groups That Can Be Created

Creating Groups

To create a group:

• Select Manage Groups from the Tools menu.
• Click the New button and enter a name for the group you are creating.
• Select the group Type (Access Level) by clicking on the down arrow next to Private.
• Add the members of the group by entering the names in the Add field. After each name is entered, click on the green checkbox.
• You can also add existing Groups and Resources to your group, if needed.
• Click OK.

You can also Edit, Delete, or Print the groups by selecting the Manage Groups command.

Tip

When viewing a group schedule, the Combined column shows, in red, when there are conflicts for the members of the group. White spaces indicate that all members of the group are available for that time slot.

Securing Your Calendar with Access Rights

Privacy is an important and essential element of any personal calendar. Your login is secured with a password, but if you so choose, you can grant access privileges to others. Through the Access Rights feature of Oracle Calendar, you can manage the amount of detail others will or will not see, or have access to on your calendar.

By default, no one has any access rights to your calendar. However, for any individual user (who also uses Oracle Calendar), you can set Designate Rights or some combination of Viewing, Tasks, and Scheduling rights, as defined below.

Designate

A designate is someone you give access rights to that allows them to update/modify your agenda on your behalf. If you give someone the right to Modify your agenda, they can schedule appointments directly on your calendar. A designate can also make changes to any of your agenda items they have created for you.

Tip

If you give someone Designate Rights to your agenda, it is recommended they also give you Designate Rights so you can edit or delete entries they have created on your agenda. To edit an entry a designate has created for you:

• From the File menu, select Agenda and Open as Designate and select the designate's name.
• From the File menu, select Group View and Open. Add your name to the view. You can remove the designate's name so only your agenda opens in the view.
• In this window, you can edit or delete the entry the designate created.

Controlling Access Rights to Your Agenda

The access rights you apply to your calendar will control what other Oracle Calendar users can view or change. Your access rights are based the access level you assign to each event on your calendar. When you create an event on your calendar, you can assign it an access type. Access types are Normal, Confidential, Personal, and Public. Once the access type has been set, by setting access rights, you can then allow someone to be a Designate or just have viewing rights to your calendar.

Setting Access Rights

To give another Oracle Calendar user access to your calendar:

• Select Access Rights from the Tools menu.
• Add the user's name into the field to the left of the green checkbox. Or use the search button to find the user you wish to add.
• Highlight the user's name, then select Designate, Viewing, Tasks, or Scheduling.
  • Designate: Granting a user designate rights allows that person to view, modify, or reply to entries on your behalf.
  • Viewing: Viewing rights determine which entries are visible to other users when they open your Agenda.
  • Tasks: You can control which of your tasks are visible to other users by setting viewing rights.
  • Scheduling: Scheduling rights enable you to choose which users can invite you to meetings or add day events or daily notes to your agenda. By default, all users can invite you to any type of entry.
• Using the table below, select the settings you want to associate with that access level for the specified user.

Setting Access Rights, when using Oracle Calendar via a Web Browser

• Using the web client, go to http://calendar.dartmouth.edu/
• Log in using your complete DND name and password as you would for BlitzMail (no nicknames), but do not include the period after your middle initial.
• In the upper right hand corner of your agenda there is an icon of a group of people with a key, click on this icon to open the Access Rights page.
• Enter the person's name you want to assign access rights, then click on Find.
• The user's name will appear in the box below, select the user and click on the Edit Access Rights button.
• Click on the Customize button for the type of rights that you want to assign (Designate or Viewing).
• Using the table below, select the settings you want to associate with that access level for the specific user.
• Click OK, then click Done to return to your calendar.

As an example, for Viewing rights, you might select to allow Normal entries to be viewed in their entirety, but for Personal or Confidential entries select to show Times Only.

Modify	View/Reply	Times Only	None
Allows you to view, create, edit, and reply to meeting invitations, invite guests to meetings, or delete entries.	Allows you to view details of an entry and reply to entries, but not modify or create entries.	Allows you to view the scheduled times only, without any details of the meeting.	If nothing is selected for the access level, then a user viewing your agenda will see nothing associated with that agenda entry. The actual time frame will be blank.

Tip

The default setting is that anyone else in the system can invite you to meetings, day events, and daily notes. To limit this access, you can deselect the checkmark next to Can Invite Me To Entries in the Scheduling section of the Access Rights window. However, leaving this option active provides the most benefit to the most users. By turning this option off, users cannot invite you to meetings unless you specifically include them in your Access Rights list.

Printing the Agenda

Oracle Calendar allows you to print your agenda in a wide variety of formats.

Windows

 For basic printing options:

• Select Print from the File menu or click on the Printer icon on the Tool bar.
• Select the range of Dates you want to print.
• Select the check boxes for the types of Agenda pages you want to print.
• Click Print.

For advanced printing options:

• Select Print from the File menu or click on the Printer icon on the Tool bar.
• Select the Layout you want from the Layout drop-down list. Click Options to customize the layout you selected or create your own layouts.
• Set the range of Dates you want to print.
• Select the check boxes for the types of Agenda pages you want to print.
• Click Preview to view your document before printing.
  

Macintosh

For basic printing options:

• Select Print from the File menu or click on the Printer icon on the Tool bar.
• Select the range of Dates you want to print.
• Select the check boxes for the types of Agenda pages you want to print.
• Click Print.

For advanced printing options:

• Select Print Preview from the File menu.
• Click Options to open the Print layout preferences dialog box. Select the Layout you want from the Layout drop-down list. Click OK to return to the Print Preview window.
• Select the range of Dates you want to print.
• Select the check boxes for the types of Agenda pages you want to print.
• Click Apply to preview the selections you have made before printing.