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- Double-click in the agenda portion of the agenda or click the New Meeting button.
- Fill in the event details in the appropriate fields: Title, Location, Start Date, Start Time, Duration, End Date, and End Time.
- In the Add field, enter the name of the person you want to invite to the meeting, then click the green checkmark icon or press [Enter].
Note: If you are not sure of the person's full DND name, you can enter part of their name in the Add field, then click the green checkmark icon. You will get a listing of everyone who has an Oracle Calendar account with that name. You can then select the appropriate name and click OK.
- You can add as many people as you want to the meeting if they have an Oracle Calendar account.
- Complete the New Meeting entry by clicking the New Meeting OK button.
- Depending upon your configuration, you may be prompted to send a meeting notification e-mail.
- You can also invite Groups to the meeting. To do this, from the New Meeting window, click on Search (magnifying glass) and select the Groups tab. Make certain that checks are in both the Members-only and Private group type checkboxes, then click the Search button. Next, select the desired group, click the Add All button, then OK to populate the group members to the invited attendees. Finish the New Meeting entry by following steps 5 and 6 above.
Tips
- If you are not sure of someone's name, you can use the Search feature to get a listing of everyone entered in the Oracle Calendar directory database. User names are listed using their full DND name, not their nicknames.
- You can also populate names in the attendees box of members of an entire group or resource by typing g:<group name> or r:<resource name>in the Add field, then click the green checkmark.
- When inviting others to a meeting, to find available times open for all invitees,
- On Windows, click the Check conflicts button, or select Suggest Date/Time from the Tools menu of a new or open existing entry.
- On a Macintosh, click the Check conflicts button, or select Suggest Date/Time from the View menu or a new or open existing entry.
- The List Suggestions button will present a list of possible meeting times on the Windows or Macintosh client.
- Use descriptive titles so others can quickly see what the meeting is about when looking at their agenda. If you are setting up a meeting and inviting others, don't call the meeting "Meet with Jane Doe." Jane Doe won't know who she is meeting with or what the meeting is about.
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