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Searching Historic Electronic Journal Entries

AbsoluteFTP is software that is installed on your computer that allows you to transfer electronic files to and from an FTP server.

Create a Saved FTP Session File for Your FAS Journal Lookup Process

With the implementation of the Oracle General Ledger system in July 2007, FAS is used only to gain access to historic records for the academic year 2006-2007 and earlier.

The first time you use AbsoluteFTP to lookup a journal entry on Hickory, you will need to create and save an FTP session file. The session file saves settings (like the FTP server and directory names) so you can reuse it for subsequent journal entry processing. Therefore, you should only have to perform this step once.

  1. Double-click the AbsoluteFTP icon on your desktop or select AbsoluteFTP from the Startmenu. An AbsoluteFTP window will appear containing a Connect window in the foreground and a Local window in the background.

    AbsoluteFTP window containing Connct and Local windows
  2. Highlight the FTP Sites folder in the Connect window, then click on the New Session icon (third icon from the left) in the Icon tool bar. The New Session Wizard window will appear.
  3. Enter the following information into the fields provided, clicking Next to advance through the Wizard fields:

    Host address:
    Port: 21
    Do not use this wizard when creating sessions: Leave this box unchecked.

    Don't Select

    Anonymous login: Uncheck the box
    Username: Enter your VMS (Hickory) account name (e.g., SMITH_SS)
    Password: Delete content; leave blank

    Anonymous Login, Username, Password Dialog Box

    Initial directory: fas$input:

    Initial Directory Dialog Box

    Session name: A desired name for the session (e.g., FAS Input or JMX Entries).
    Description: A desired description of the session (optional).

    Session Name, Description Dialog Box
  4. Click the Finish button. The Connect window will reappear and a new item reflecting the session name you specified will appear in the FTP Sites folder (at the bottom of the list).

    Connect Window

    : The new FTP connection profile you just created has been saved and will appear in your FTP Sites folder from this point forward or until you delete it.
  5. Create a desktop shortcut, if desired, by clicking the Create Desktop Shortcut icon on the Icon Tool bar (second icon from right). A Shortcut Label dialog window will appear.

    Shortcut Label Window
  6. A default session name will appear in the shortcut label box; enter a different name, if desired, then click OK. The Connect window will re-appear, and a new shortcut icon will appear on your Windows desktop.
  7. Close all AbsoluteFTP windows, if desired.

Last Updated: 9/24/10