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Getting Started with Outlook 2010 (Windows)

Please note: These support links go directly to Microsoft's Support website.

Commonly-Used Features:

• Create E-mail
• Respond or Forward a Message
• Add a Signature to a Message
• Attach a File to a Message
• Maximize Available Space for Viewing Messages
• Create a Folder in Your Mailbox
• Oops! Recall and Replace a Sent Message
• Create a Calendar Appointment
• Schedule a Meeting with Other People and/or Resources
• Create an All Day Event
• Share Your Calendar with Others
• Cancel a Meeting
• Mark an Appointment or Meeting Private
• Open Someone’s Calendar

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Feature-Specific Help:

||  Overview  |  E-mail  |  Calendar  |  Contacts  |  Tasks  ||

Overview

• Video Tour of Outlook 2010
• Best Practices for Outlook 2010 — Especially important for Managers!
• Automatically Empty Deleted Items Folder
• Turn Sound Effects Off or On
• Print a Message, Contact, Calendar Item, or Task
• Create a Folder in Your Mailbox
• Keyboard Shortcuts — Make Outlook Work Faster

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E-mail

General

• Create E-mail
• Respond or Forward a Message
• Reply to Portions of Messages
• Maximize Available Space for Viewing Messages
• Respond to a Message with a Meeting Request
• Add a Signature to a Message
• Include an Electronic Business Card in Your Signature
• Check Spelling and Grammar or Translate Your Message
• Turn On/Off Auto Complete in Messages
• Delete a Name from the Auto-Complete List
• Create an "Add to Calendar" Link in a Message
• View Only Unread Messages
• Using Rules to Organize Messages
• Include a Reminder in a Message
• Automate Common or Repetitive Steps with Quick Steps
• Receive Notification When Others Receive or Read a Message
• Categorize Mail Messages
• Group Messages by Category
• Whitelisting Senders' Messages
• Oops! Recall and Replace a Sent Message
• Resend a Message
• Turn the Ruler On or Off When Composing Messages
• View Two Sections of a Long Message Simultaneously
• Use Mail Merge to Create and E-Mail Letters and Documents
• Save a Message Outside of Outlook
• Turn Photos On or Off of Message Senders and Recipients
• View Messages with Restricted Permissions
• Restrict Permissions for Sensitive Information in Messages

Formatting Messages

• Customize Your Message
• Change the Default Font or Color for Messages
• Change the Level of Importance for a Message
• Format Messages with Quick Styles
• Change Message Color and Font Based on Sender, Subject, or Recipient
• Insert a Symbol or Special Character in Your Message
• Assign a Color Category to a Message
• Why Is My Text Message Larger or Smaller Than Usual?

Attachments

• Attach a File to a Message
• Open and Save Attachments in Messages
• Find All Messages with Attachments
• Reduce the Size of Pictures and Attachments
• Why Do Some Attachments Appear in the Body of a Message?

Themes and Stationery

• Create Stationery for Messages
• Remove Stationery and Themes from Messages Received

Conversations

• Introduction to Conversations Video
• Clean Up Conversations and Folders Video

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Calendar

General

• Introduction to Outlook Calendar
• Navigate within Your Calendar
• Get Familiar with Calendar
• Create a Calendar Appointment
• Schedule a Meeting with Other People and/or Resources
• Create an All Day Event
• Mark an Appointment or Meeting Private
• Change an Appointment, Meeting, or Event
• Remove Items from Your Calendar
• Set Reminders for Appointments, Meetings, and Events
• Change the Default Reminder Time
• Propose a New Time, Accept, or Decline a Meeting
• Go to a Specific Day in Your Calendar
• Cancel a Meeting
• Show a Declined Meeting on Your Calendar
• Create an "Add to Calendar" Link in a Message
• Create Additional Calendars
• Change How Meeting Requests and Read or Delivery Receipts Are Processed
• Delete a Non-Primary Calendar

Sharing/Permissions

• Share Your Calendar with Others
• Setting Permissions for Resource Calendars
• Introduction to Publishing Calendars on the Internet
• Open Someone's Calendar
• Manage Another Person's Calendar
• View Two or More Calendars Side-By-Side or Overlaid
• Create, View, or Delete Calendar Groups
• Change the Appearance of Your Calendar
• Time Zones for Your Calendar
• Change Your Work Days and Start Times
• Change the Time Scale for Your Calendar
• Delete Duplicate Calendar Items
• Merge Items from Multiple Calendars

Printing

• Do Not Print Private Item Details
• Print Your Calendar
• Print a Blank Calendar

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Contacts

• Create a Contact
• Add People to the Address Book
• Create and Edit a Contact Group
• Find a Contact
• Resolve or Delete Duplicate Contacts
• Share Your Contacts Folder with Others
• Track Activity with Your Contacts in Journal
• Transfer Contacts between Outlook and Gmail
• Automatically Add Contacts for Everyone To Whom You Send a Message
• Add a Birthday or Anniversary for a Contact
• Electronic Business Cards
• Update the Company Address or Phone Number for Multiple Contacts
• Add or Remove a Reminder for a Contact
• Add or Remove an Address Book
• Add, Change, or Remove a Picture for a Contact
• Display Contacts in Last Name, First Name Format
• Find a Contact
• Open Another Person's Contacts
• Print Contacts
• Create Multiple Contacts from the Same Company
• Export Contacts

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Tasks

• Create a Task
• Automate Common or Repetitive Steps with Quick Steps
• Create Tasks and To-Do Items
• Flag an Item for Follow Up
• Show All Tasks Marked Complete
• View Your Tasks
• Turn the Task List Off or On in the To-Do Bar
• Flag Complete or Remove Flag
• Change Font, Size, or Color for Overdue or Completed Tasks

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