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Managing Group Lists

 

Accessing the Management Interface

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1) Access the Shared Group List Management interface through your Blitz Web Access (BWA) cloud account or your Outlook Web Access (OWA) on-premesis account. When you log in, you should see a screen similar to this one...

Main email window

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2) From the Options menu, select See All Options.

Select options

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3) Choose Groups from the choices on the left.

Choose Groups

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4)

On the next screen, click the group you want to manage in the section labeled Public Groups I Own.  Click Details.

That will take you to a window that has a variety of expandable/collapsible sections for managing each different feature of your list.

 Option Group Details

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Managing Ownership

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Click the down arrow to the right of Ownership to expanded the section. Here you can add and remove Owners of the list as desired.

As you can see from the "Owners" message, a list must have a single owner but here at Dartmouth we require a minimum of two owners for your list. Please be sure each list that you own has at least two owners. This allows us to know how to contact regarding an issue with a list in the event one of the owners is unavailable.

Note: Each owner has complete control over the list, its membership and how people will interact with the list.

Ownership

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Managing Membership

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Depending on your needs and the way you have set up your list you may find the need to add or remove members.  Click the down arrow that appears to the right of Membership, to display who is currently receive e-mails sent to the list.

To add a new member, click Add in the Membership section. Select your desired members from the Global Address List (GAL).

To remove a member, click the name you want to remove from the list, then click Remove.

Membership

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Managing Membership Approval

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the Membership Approval section is where you manage how someone can join or leave the list.

  • Open: Anyone can join this group without being approved by the group owners.
  • Closed: Members can be added only by the group owners. All requests to join will be rejected automatically.
  • Owner Approval: All requests are approved or rejected by the group owners.
Membership Approval

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Managing Delivery Management

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The Delivery Management section needs to be set to Senders inside and outside of my organization because we have two e-mail systems at Dartmouth - the new Blitz system and the on premises Exchange system. If this is not selected, people in the other Dartmouth system will not be able to send or receive e-mails from your list even though they have a Dartmouth.edu e-mail address.

Delivery Management

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Managing Message Approval

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Enabling message approval makes your list what is known as a "Moderated" list. This means that items mailed to the list need to be approved by a moderator before they are released to the list. Of course this means extra work for the moderator(s) so use this feature sparingly.

If you choose to have a moderated list, you can choose to have people other than the list owner(s) be able to moderate the list.

You can also specify people whose messages to the list are automatically approved

Message Approval

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Managing the Mail Tip

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A Mail Tip is displayed in the information bar at the top of the Compose window when the group list name is included on the To line of an e-mail created using Outlook 2010 , BWA or OWA. This is designed to give people a quick reminder of who will be receiving the e-mail they are composing. Mail Tip

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Last Updated: 8/3/12