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Getting Started with Group Mailing Lists

Mailing lists can be created on central systems so that they are available for use by more than just one person. There are three different systems - the Cloud based system, the on premises Exchange system and the ListServ system - in which these shared mailing lists can be created. Where they are created is dependent upon the features needed. The page below provides information on requesting, using and managing lists in all three systems.

Requesting a New List

To request a new list, complete and submit the Group List Request Form. Once the IT Service Desk receives this information, we will create the list in the appropriate system based upon the needs specified in the form, and contact you with the necessary information.

Managing an Existing List

Management of group lists varies depending upon the options selected when they were initially created.

Managing a List with an @cloud.dartmouth.edu Address

  1. Log into http://bwa.dartmouth.edu
  2. Click on the Cog icon next to your name for the settings menu and select Options.
  3. Choose Groups from the choices on the left.
  4. Select the group you own from Public Groups I Own that appears in the right column of the screen. Note: Selecting a group from the Public Groups I Belong To does not allow you to make any changes to the list.
  5. Click the Pencil icon to edit the specific options for the list.

Click here for additional instructions for managing a Group List

Managing a List with an @list.dartmouth.edu Address

  1. Login into http://owa.dartmouth.edu
  2. From the Options menu, select See All Options.
  3. Choose Groups from the choices on the left.
  4. Select the group you own from Public Groups I Own that appears in the right column of the screen. Note: Selecting a group from the Public Groups I Belong To does not allow you to make any changes to the list.
  5. Click Details.

Click here for additional instructions for managing a Group List

Managing a List with an @listserv.dartmouth.edu Address

  1. Log into http://listserv.dartmouth.edu.
  2. To locate your list, either scroll through the list of lists and click on your list, or use the Access Unlisted Lists search box.
  3. From the menubar, select your desired activity in the List Management menu.

Click here for additional instructions for managing a ListServ List

Using a List

Depending upon the options selected when a group list is set up, lists can be restricted to specific people, people only on the list, only Dartmouth.edu e-mail addresses or everyone from any e-mail address.

In order to send an e-mail to a list:

In BWA/OWA/Outlook

  1. Type the beginning of the list's name in the To field of a Compose window.
  2. Click Check Names in the toolbar.
  3. If you are presented with more than one choice, select the list name from the choices provided, or click: To and select the name from the Global Address List (GAL). 

In Apple Mail

  1. Begin typing the list's name in the To field of a Compose window.
  2. If you are presented with more than one choice, select the list name from the choices provided.

Click here for additional instructions about Using a Group List

 

Last Updated: 10/7/13