Overall System Status:
Provided that you have been granted permissions to do so, you can send to a group mailing list in the same way you send to an individual. The only difference is the portion of the address after the "@" symbol. Group Mailing lists end in the following suffixes:
To hide e-mail addresses from other recipients, type the recipients' addresses in the Bcc field of the e-mail message. When creating a new email, in order to display the Bcc field:
In the field next to Bcc, enter the recipients' e-mail addresses.
Any e-mail distribution list that is world-sendable can be found in the address book under All Groups. When composing an e-mail, click the To button, which will bring you to the GAL (Global Address List), and search by group list name. The group distribution lists are in bold.
This feature is only available in Outlook 2010.
To use the DND Lookup Tool, click on the DND Lookup folder in your mail folders listing. Enter the name you are looking for. Clicking on the name will return the e-mail address. Clicking on the e-mail address will insert that e-mail address into the To field of a new message window.
There are three different ways to get people's e-mail addresses.
Click the To field in an e-mail message window and bring up the Global Address List. Within this search window, you can use the Name Only or More Columns options. The More Options selection permits you to search by last name, incomplete first name, and is generally more flexible than the Name Only option.
Alternatively, use the DND Lookup tool and click on the users e-mail address that you just looked up. It should open an e-mail window addressed to that person.
Another option is to type in a person's name in the To field, and click the Check Addresses icon on your toolbar. This should present you options to resolve the e-mail address and put the name in your To field with an underline. The underline indicates the address is complete.
Use the DND Lookup tool (see above), selecting DHMC as the site. Click on the users e-mail address that you just looked up. It should open an e-mail window addressed to that person.
A group list is also called a Contact Group In Outlook. You will manage this list.
The Contact Group list is saved in your Contacts folder under the name you give it.
Blitz system users are limited to 500 people per message. They are also limited to 10,000 recipients in any 24 hour window. However, if you need to send mail to more than 1,000 addresses in one day which are not Dartmouth addresses, please contact the IT Service Desk (Help Desk) first. We will recommend other systems for doing this. If someone sends mail to thousands of addresses that at Dartmouth, many Internet service providers will block all mail coming from Dartmouth because it looks like we are allowing spam to be send from our accounts. Use of these alternative tools prevents every account at Dartmouth from becoming blocked due to one account sending lots of mail.
Last Updated: 8/6/13