Skip to main content

New to Dartmouth?

Resources for:

Information Security

Connect with Computing

facebook twitter Wordpress Blog

Outlook Tasks

Tasks can be added to your to-do list in one of three ways:

  • When you flag an e-mail for follow up.
  • When you create a task for yourself.
  • Or when someone else creates a task and assigns it to you.

For information on how to flag an e-mail message for follow-up, see Outlook E-mail.

In Outlook 2010, your tasks appear in the To Do bar when you are in your e-mail; in the Status bar at the bottom of your calendar; or when you select Tasks from the Navigation bar. In Outlook 2011, they appear when you select Tasks from the Navigation bar.

Creating a Task for Yourself

  • Select Tasks in the Navigation bar, then click New in the Icon Toolbar.
  • Enter the information about the task you need to complete, including the subject, start date, and end date. Click Save & Close. If you leave the Start date and End date fields set to None, this task will not appear in your e-mail or calendar (Outlook 2010). It will only appear in your task list.

Creating a Task for Someone Else

With Outlook 2010 for Windows

  • Select Tasks in the Navigation bar, then click the New Task icon in the Ribbon.
  • Enter the information about the task you need completed, including the subject, start date, and end date.
  • Click Assign Task in the Icon Toolbar. An e-mail window will appear. Send an e-mail to the person to whom you are assigning the task.
  • Click Save & Close. If you leave the Start date and End date fields set to None, this task will not appear in your e-mail or calendar. It will only appear in your task list.

With Outlook 2011 for Mac

  • Open Mail in the Navigation bar, then click on the E-mail icon in the Ribbon.
  • In your e-mail's subject line, include a description of the task.
  • In the body of your e-mail, enter any start date or due date requirement and include any notes about the task.
  • Send your e-mail to the desired recipient(s), and the recipient(s) can create a task from your email.

Finishing a Task

When you have finished a task that has been assigned to you, select Tasks in the Navigation bar, then click on the task that is complete to select it. From the Home ribbon, click the Mark Complete icon. This will remove the task from your to-do bar and calendar (Outlook 2010).

Last Updated: 7/7/11