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The names of students, faculty, and staff are entered into an electronic
database of names along with associated items of information specifically known
as the Dartmouth Name Directory (DND). An entry in the Dartmouth Name
Directory, administered by Computing Services, grants access to network
services that originate at Dartmouth College and that require user
authentication, including for example Dartmouth's main e-mail system,
BlitzMail, and access-restricted information resources available
through the Dartmouth College Information System. Increasingly, access to the
Dartmouth network and Dartmouth network services will be determined by whether
one has an entry in a central directory like the DND and the attributes
associated with that entry. Some members of the Dartmouth community are also
granted user names and accounts in other name directories on various Dartmouth
College computing systems in order to gain authenticated access to and complete
work for Dartmouth College. Within this section, a DND entry, user name, other
mechanism of authentication and authorization, or account will be referred to
as an "account."
Having an account is a privilege, not a right or entitlement. An individual
is assigned an account for use while conducting activities related to Dartmouth
College. The holder of an account may not share access information that would
enable use of an account with anyone, including colleagues at Dartmouth or
elsewhere and family members. Any and all accounts may be revoked temporarily
or permanently if one's information technology related behaviors fall within
one or more of the following circumstances:
- Involvement in criminal activity, regardless of whether such activity is
alleged or one is convicted of such activity by a court of law;
- Behavior that constitutes a violation of a Dartmouth code or policy,
including this policy;
- Use of the Internet and Dartmouth's computer network and associated
resources for one's own commercial gain, or for other commercial purposes not
officially sanctioned by Dartmouth College.
When an employee is terminated, that person's account will automatically be
deactivated within 4-6 weeks. If a department head, supervisor, or class dean
makes a request and at the discretion of the Vice President for Information
Technology, the account of an already terminated employee or a student who has
officially withdrawn may be immediately deactivated. Alternately, a terminated
employee or withdrawn student could be granted a Sponsored Account if they
engage in a continuing relationship with Dartmouth that requires some type of
Dartmouth account.
In nearly all instances, Computing Services will not grant requests by
department heads, supervisors, or class deans to deactivate the account of an
employee or student due to a performance or behavioral issue. Such issues
should be resolved by other means, and Computing Services will not apply
sanctions to control behaviors unrelated to computing and the use of
information technology. Exceptions will be made as required by law or to avoid
a danger to health or safety.
This policy will be enforced and matters falling under it will be
adjudicated by the Vice President for Information Technology, who, when
appropriate, may consult the Provost.
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