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Winter & Spring Housing

The housing assignment processes for winter and spring terms are identical. For these two terms, students must apply using the web-based housing application on BannerStudent. There is usually no waitlist and there is no room draw process for these terms. Students in housing during fall or winter terms who are enrolled for the upcoming term do not need to apply for housing in order to keep their rooms. Housing assignments for the fall or winter term automatically carry over for the next term if the students D-plan is an “R” at the time of that term’s housing application deadline.

Because the majority of students remain in the same room for the consecutive terms in which they are enrolled, most of the spaces that become available for winter and spring assignments are those that are vacated by students who leave campus after fall or winter term. As a result, the majority of applicants will fill individual vacancies in double or triple rooms. Though single rooms are the most commonly requested room type, normally only enough singles become available to honor approximately 25 to 30 percent of the requests. This means that of the juniors who apply, the greater part of the class will be housed in doubles or triples.

Important Winter & Spring Housing Dates

Application Process

For winter and spring terms students must apply using the web-based housing application on BannerStudent. The application on BannerStudent guides the applicant through a number of housing options and questions. It is important that students review the information carefully to make sure they are able to take advantage of the options that are available.

In order for the Undergraduate Housing Office to assign applicants to the spaces that most closely match their preferences, it is important that the applicant list as many alternatives as possible on the application. If a student provides few choices on the housing application and their preference is unavailable (i.e. applicant only lists single room and we no longer have single rooms to assign), he or she will be assigned to a remaining space in a double, triple or quad.

If an applicant is unable to access the application through BannerStudent (http://www.dartmouth.edu/bannerstudent) they should contact the Undergraduate Housing Office before the application deadline at (603) 646-3093 to complete the application over the phone.

Please note that if an applicant requests a pull-in, or indicates he or she wishes to live in an affinity, CFS or UGS house, that will be considered their first choice housing preference.

Assignment Process

After the application deadline, the online applications are processed in priority number order. Every effort is made to place students who apply for on-campus housing with the roommate(s) and in the room types that they request, but this becomes difficult because the volume and variety of available space is limited. An applicant whose room type is unavailable will be placed in an open space using their hall preference as a guide, when possible. If an applicant’s roommate preference is not available, the student will be assigned to an open spot in the same room type preference, if available, unless a note in the comments section of the application requests otherwise.

Pull-Ins

Students who wish to be pulled into the room of a friend who will have a vacancy for the winter or spring term should fill out the “pull-in” section on the housing application. In order for the Undergraduate Housing Office to consider this request, the friend pulling the applicant into their room must e-mail the Office of Residential Life to confirm they want the applicant as a roommate. Students cannot be pulled into single rooms, rooms where there is no vacancy, or completely empty rooms.

Room Change Requests

Students seeking a room change have many options. Students currently on campus who would like a room change for the following term should go to BannerStudent and fill out the relevant term’s housing application by the appropriate deadline, making sure to check on the application that this is a room change request. Room change requests are reviewed, along with all regular applications, by priority number. If the requested room on the room change application is not available, the current term’s assignment will carry over. Students who apply for room changes between terms will be able to check if their room change is approved online at the same time all new assignments are posted.

Students can also seek a room change after the opening of the term. During each term a list of students with vacancies is made available to students seeking a different housing situation. The student seeking a change may either simply select a new room from the list and be assigned or he/she can contact residents on the list to see if they are able to find a good roommate match. Within term room changes are not permitted after the housing application deadline for the following term. First-year students must work with their Community Director before seeking a room change.

Finally, students can seek a room swap after opening. A room swap is a person for person room change that occurs during the first half of a term (the deadline is the housing application deadline for the following term). For a room swap to be approved, all affected residents must e-mail their consent to the change to the Undergraduate Housing Office. Once all roommates are heard from, the change can be approved and all involved will receive a confirmation e-mail. Please note that students who went through room draw and were able to choose their roommate(s) for the term must have any room change or room swap approved by the Director of Housing.

Notification of Assignment

Assignments for winter and spring terms will be available on BannerStudent. An email will be sent letting students know how to access their assignment.

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