Students may draw only once and are expected to live in the room that they draw. In order to promote fairness to participants, all decisions made during Room Draw are final. Once selected, room changes may not occur without first obtaining authorization from the Office of Residential Life. Students are expected to live in the room they selected through the fall term. Unauthorized room changes/moves will result in the students being required to move back to his/her assigned room for the term, and a $100 fine may be imposed.
If you are unhappy with the room you have selected during Room Draw, you can submit a Room Change Request, available in the forms section of our website beginning May 8, 2008. Room Change Requests are due June 2, 2008. Requests will be processed based on priority number.
For all terms you may cancel your housing until 11:59:59 p.m., Eastern Standard Time, on the night before the residence halls open. However, to cancel without a penalty you must cancel or withdraw your application before the cancellation deadline for that particular term. For fall term only, the cancellation fee amount is based on the date of cancellation (see chart below). For winter, spring, and summer terms any cancellation received after the stated deadline will result in a $500 cancellation fee.
The cancellation deadlines for the 2008-09 year are:
|
Term |
Cancellation Deadline |
|
Summer Term 2008 |
June 2, 2008 |
|
Fall Term 2008 |
Room Draw to July 1, 2008 = $250 |
|
Winter Term 2009 |
November 20, 2008 |
|
Spring Term 2009 |
February 20, 2009 |
|
Summer Term 2009 |
June 1, 2009 |
To cancel a housing assignment, written notification, including the student's name and ID number, must be sent to the Housing Office either by letter or e-mail. Cancellation of a housing assignment after the cancellation deadline for any term will result in a cancellation fee. A student who cancels his or her residence hall or affinity assignment after the cancellation deadline in order to move into a privately-owned CFS facility will be charged the cancellation fee. The cancellation fee will not be assessed if a student is approved for a room change from one College-owned location to another.
A housing assignment cannot be cancelled after the residence halls open each term, unless the student is suspended, separated or withdraws from the College, in which case the College refund policy applies. In addition, a student may be granted approval to cancel a residence hall or affinity assignment after the halls open for a given term in order to move into a privately-owned CFS facility. In this instance, residence hall or affinity rent will be prorated and the $500 cancellation fee will apply.
An upperclass student who is enrolled for consecutive academic terms (excluding summer term) and who resides in College housing may cancel his or her assignment and move off-campus after completing at least one term in residence. A $500 cancellation fee is charged if notice of cancellation is received after the cancellation deadline.
Changing one’s D-Plan after the cancellation deadline in such a way as to cause a cancellation of a housing assignment will result in the cancellation fee being charged. As a result, students are encouraged to plan carefully so that this fee may be avoided. Students who change their D-plan after the residence halls open will be charge either a pro-rated rent amount based on the College refund policy or $500, whichever is greater.
A student who cancels his or her housing due to being removed from a wait list to participate in an off-campus study program will not be charged a cancellation fee.
Any student who withdraws from or is no longer enrolled at the College while bound by a housing contract must, within 48 hours of the effective date of such action:
Any assignment will be cancelled and financial reimbursement made in accordance with the College's refund schedule. Students failing to vacate in accordance with this policy will be responsible for any and all appropriate charges to remove the abandoned property and may be subject to additional disciplinary action.
Students seeking readmittance following a withdrawal must apply for housing by the relevant term's deadline if they wish to live on campus. The Readmitted Student Housing application can be found at www.dartmouth.edu/~orl/housing/forms. Students returning from a withdrawal are not eligible for interim housing unless the Undergraduate Housing Office received approval from the student's dean.
