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Dartmouth Open-Access Publication Equity Funding FAQ

What is the purpose of this funding?

Who is eligible to receive funding?

What fees does the fund support?

What publications are eligible?

What if the research on which the article is based was funded by a grant?

Are there limits on support?

How does the funding work?

Will information on what works have been supported be made available?

Where may I get further information or help in requesting support?

 

What is the purpose of this funding?

The purpose of the Dartmouth Open-Access Publication Equity Fund is to extend Dartmouth's support of scholarly publishing by faculty, postdoctoral fellows and research associates, graduate students, undergraduate students, and staff in established, scholarly journals that are not supported through subscriptions.  Therefore, the Library prefers to pay the publisher directly rather than reimbursing authors.  See How does the funding work? for details. 

All aspects of the open access fund, including the parameters of reimbursement, will be reviewed annually in light of our experience and external factors.

Who is eligible to receive funding?

Dartmouth faculty, postdoctoral fellows and research associates, graduate students, undergraduate students, and staff.

What fees does the fund support?

Article publication fees that follow a publication’s standard fee schedule, independent of the author’s institution, are supported with this fund.

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What publications are eligible?

Established, scholarly open access journals, which are defined as scholarly journals that do not charge any fees to readers or to institutions in exchange for access to peer-reviewed articles or other “premium” content. Journals that charge subscriptions or other fees to make current articles available in one or more formats, including journals that use a delayed open-access model, are not eligible venues for publication. Subscription-based journals that charge a fee, sometimes called an “author’s choice” or “open choice” fee, to make single articles available by open access are not eligible. In addition, eligible journals must:

• Be listed in the Directory of Open Access Journals (DOAJ)

• Be a member of the Open Access Scholarly Publishers Association OASPA Members or adhere to its Code of Conduct  

OR

Be a member of the Committee on Publication Ethics (COPE)  Members

• Make their standard fee schedules publicly accessible

• By policy, waive their fees in cases of financial hardship.  Publishers need to waive fees for contributing or co-authors from countries classified as low income economies or lower middle income economies by the World Bank.  Some publishers will only honor that fee waiver if the corresponding author is from one of those countries.  

Dartmouth authors should evaluate the quality of an open access journal’s content and reputation, as well as the value of its services, in comparison to its fee schedule when deciding whether to place a manuscript with that journal, just as authors currently assess quality when placing their manuscripts with subscription-based journals.

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What if the research on which the article is based was funded by a grant?

The Open Access Publication Equity Fund is a source of last resort for funding publication fees. Articles that result from current grants that will cover publication fees (such as those from NIH, NSF, or Howard Hughes Medical Institute) are not eligible for funding. Dartmouth grant seekers are strongly encouraged to include a line item for publication costs in all grant and gift proposals.

Are there limits on support?

The limit for a single payment is set at $3,000. Individual authors may be supported up to $3,000 per year in journal payments, in order to make funding available to the greatest number of authors.

In the case of multiple authors from different institutions, the Dartmouth author’s support will be a prorated portion of the publication fee, which will be set by dividing the fee by the number of authors, and multiplying that by the number of Dartmouth authors.

How does the funding work?

Once an author has a manuscript accepted by a qualifying journal and receives a statement or invoice for publication charges, she or he should fill out the application form (web form or the WORD form) , and send the invoice to Barbara DeFelice, Program Director for Scholarly Communication, Copyright and Publishing. Payment will be made directly to the journal on the author’s behalf.

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Will information on what works have been supported be made available?

Yes. The Scholarly Communication Program will make information on what articles have been supported available by request and through occasional news notes.  Dartmouth contributes data to the Open Access Funds in Action report from SPARC.

Where may I get further information or help in requesting support?

For information or assistance, contact:

Jen Green, Digital Scholarship Librarian, Berry Library 180,  603-646-2132

Barbara DeFelice, Program Director for Scholarly Communication, Copyright and Publishing,  Berry Library 180, 603-646-3565

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Last Updated: 6/27/16